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All quantities on the Surplus/shortage tab are displayed in basic units of goods measurement
In the Calculated balance column of the Surplus/shortage tab, the estimated balance is indicated in quantitative and sum terms. The estimated balance means the amount of goods according to the documents.
In the Actual balance column of the Surplus/shortage tab, the actual balance is indicated in quantitative and total terms. The actual balance is the amount that you specified in the collation statement.
The actual balance is formed as the sum of the quantity specified in the document for the goods and the quantity determined from the sets of goods with the Break into components flag, if this item is used in the set.
Example: The document indicates "Flour" in the amount of 1 kg and "Pizza dough p/f" in the amount of 2 kg.
In the set "Pizza dough p / f" set for 2 kg of finished semi-finished product, 1.1 kg of the product "Flour" is spent. Flour goods is used.
Accordingly, as a result of the inventory, in the actual balances for the product "Flour" goods, the sum of two lines is indicated (— from the document and from the calculation for the semi-finished product ) - — 2.1 kg.
The difference between the actual and estimated balance in quantitative terms is indicated in the Surplus/shortage column.
If the actual balance exceeds the calculated one, this means that there are surpluses for the product goods and such product is goods are highlighted in green.
If the actual balance is less than the calculated one, this means that there is a shortage has been detected for the product goods and such product is goods are highlighted in blue.
The amount of the shortfall shortage is calculated using the FIFO method, as if the shortfall shortage had been written off an outgoing invoicein a delivery note.
The amount of surplus can be determined in two ways:
- Automatically. The surplus is
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- calculated based on the price of the receipts' latest write-off
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- on the collation statement date
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- . If all receipts are written off, then the surplus is
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- calculated based on the price of the last receipt on the inventory date.
- Manually
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- . The price of surplus can be entered manually in the
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- Price
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- of surplus field.
The actual balance in sum terms is calculated as the estimated balance in sum terms plus (minus) the amount of surplus/shortage.
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When receiving surpluses for goods with the |
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Alcoholic products flag, in order to correctly generate the |
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Alcoholic declaration report, on the |
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Surplus/ |
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shortage tab of the |
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collation statement, you must |
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specify the Type of alc |
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products and |
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Producer/ |
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importer. |
In the field "Type of alc . products” products filed, it is necessary to indicate the code of alcoholic products from the dictionary “Types Types of alcoholic products” products dictionary for goods, on the cards of which the “Alcoholic products” Alcoholic products flag is displayedset.
In the "Producer/Importer" field, select from the drop-down list the correspondent who is the producer or importer of alcoholic products, for which a surplus has formed. The list of correspondents is determined on in the product goods card.
After saving the active reconciliation collation statement, the surpluses are automatically credited (at the price of the last of the unwritten receiptsreceipt), and the shortage is written off at self-cost. That is, after saving the active collation statement, the calculated balance will be brought into line in complience with the actual one automatically. No additional documents (incoming or outgoing invoices) are — receipt or delivery notes — are created in this case.
If it is necessary to correct the inventory data, you can copy the surplus to the receipt invoicenote, and the shortages to the expense invoicedelivery note. To do this, use the “Document” Document main menu item and select the “Copy to invoice…” command or use the “Copy to invoice…” Copy to delivery note... command or use the Copy to delivery note... item of the context menu.
If you do not need to copy all the goods from the "Surplus/ Shortage"shortage, then you can select the goods for copying using [Ctrl] or [Shift], and use the "the Copy to invoice delivery note..." item of the context menu.
A window will open on the screen:
To copy a surplus: select the type of invoice - p r/n as a delivery note type and set the flag "Copy positive balances (surplus)" flag.
If changes are made to the documents preceding the collation sheetstatement, then the surplus and shortage are recalculated, and the actual balances of goods entered by the user remain unchanged.