Selecting a delivery note or a group of delivery notes and calling the context menu, you can delete the selected documents, edit their status, change or assign accounting operations and locks, etc., without opening documents.
Changing Order of Delivery Notes
If the list of documents is arranged by the Date or the Type field, and for some reason you need to change the order of documents within the list, then you can just drag the document's Number field into another place, if this does not violate the logical order of documents. When you release the mouse button while specifying a new location for the document, if such a move is logically possible, a message will be displayed on the screen:
Select a location to insert the document or click Cancel if you dragged the document by mistake.
Be careful when dragging and dropping documents. While dragging, the date of the document may change if the dragging is not within the same date of the sorted list.
If the Rules of delivery note order are applied, then "drag and drop" of documents is available only within the zone according to the "top-down" principle. If you try to move a document of a certain type from a zone defined for it, a warning message will appear:
Cannot perform operation because the order of delivery notes defined automatically.
Group Activation/Deactivation
In the list of documents, you can activate, deactivate or invert the document's activity flag if you have rights, using the Activate context menu item. This option is also available for a group of selected delivery notes.
Delivery Note Locking
In the list of documents, you can set/remove administrator locks on a selected group of delivery notes. To do this, use the Lock > Set lock/Remove lock context menu item.
Assigning Accounting Operation
Using this item of the context menu, you can set or change the Accounting operation for a delivery note or a group of selected delivery notes:
- Select the documents to which the operation will be assigned in the list of delivery notes
- Use the Assign acct. operation context menu item
- In the window that opens, select an operation from the drop-down list;
- Click [OK] to assign operations to a group of selected documents. To cancel the assignment of the operation, click [Cancel].
- If the list of selected invoices contains an invoice type that is not selected in the properties of the selected accounting operation, the system will display an error message and the operation will not be assigned.
After assigning an accounting transaction to an invoice, the tab "Transactions" is added to the invoice window. This tab displays postings of the invoice amounts according to the specified accounting operation rules.
Bulk assignment of invoice header attributes
Using this item of the context menu, you can set or change "Invoice Header Attributes" on an invoice or a group of selected invoices. This functionality is convenient to use, for example, when assigning a "Document type in 1C".
To fill in attributes from the list of invoices:
Open the list of invoices;
Select the invoices in the list for which the value of the invoice header attribute will be assigned;
Positioning for calling a further command must be in the attribute field, the value of which will be set/changed.
Positioning in the attribute field, use the context menu function "Set column value" or the item "Set column value" of the main menu item "Edit";
The attribute setting window will open:
enumeration
and text;
Select or enter an attribute value;
Define the rule for assigning a given value - For the current record (for one invoice), For selected records (for selected lines via Ctrl or Shift), For all records (for all invoices displayed in the list);
Click [OK] to assign a value to the attribute, click [Cancel] to close the Set Attribute window without changing the Store House database.
Cloning an invoice
Using the context menu item "Clone Document" or the main menu item "Edit" - "Clone Document", you can create a copy of the selected document. In the created document, the Number field will not be filled in, which can be filled in manually using the keyboard, or the field will be filled in automatically after saving the document, depending on the settings in the Rules for automatic numbering of invoices window of the main menu item "Tools" - "Numbering" - "Invoices ...".
To create copies for a group of selected documents, use the function "Copy invoices". Copies will be created without opening the invoice form.
Combine invoices
Using the context menu item "Combine invoices..." or the main menu item "Document" - "Combine invoices ..." you can copy a group of selected invoices into one common invoice.
When you select this item, a window will open in which you need to specify the type of invoice to be created.
Also in this window, you can set the "Place of sale", by which the unit for the combined invoice will be determined. The field may not be filled, then
all parameters when merging invoices will be taken from source invoices.
If the "Place of sale" is not filled in, then the following rules for filling out the "Header" of the combined invoice are used:
for all original invoices, a common supplier unit (PP-box) and a receiving unit (PP-l) are searched for;
if a common PP-box is found, and for the created document the supplier is a department, then the PP-box is assigned as the supplier of the new document;
if a common PP-l is found, and for the created document the recipient is a department, then the PP-l is assigned as the recipient of the new document.
if these rules are not followed, then the combined invoice header fields are left blank or will be filled with saved invoice header values.
If the "Point of sale" is filled in, then the unit that is assigned to the selected Place of sale on the Write-off tab of the item card will be indicated in the combined invoice.
If the invoices selected for merging contained goods that had different subdivisions for the same group of stations, then a separate invoice will be created for each subdivision.
If the invoices selected for aggregation contained goods that did not have a place of sale specified in the aggregation filter, then they will not be included in the merged invoice.
When using the "Combine invoices" function for collation statements:
Goods with zero quantity are transferred only to the collation lists.
Only goods with the “decompose” flag are transferred in the picking.
The "decompose" flags will be carried over if you choose to create a new collation sheet.
The merged invoice on the Products page will contain the names, codes, and quantities of products from the invoices selected for merging. Duplicate rows will be summed up according to the rule "Product + Unit. rev.".
When merging invoices into an external invoice (incoming or outgoing invoice), the amounts (receipt or expense) are summarized from the merged invoices.
If the merged invoices did not contain the amount of income or the amount of expense (internal invoices), then the amounts will be calculated based on the rules for setting prices in incoming/outgoing invoices.
Example:
Combines 2 invoices with selling prices different from the price list into one invoice. The new invoice will add the quantities and amounts from the merged invoices. The price list will not be used.
Combines 2 internal transfers into an outgoing invoice. In the new invoice, the price will be used according to the rules for determining the price of an outgoing invoice.
Combines 1 sales invoice and 1 internal transfer into a sales invoice. Goods from the outgoing invoice will be added in the quantity and amount of the original document, goods from the internal transfer will be added in the quantity from the original invoice, but the amount will be calculated according to the rules for determining the price of the outgoing invoice.
Consumable price list
Item 1 price 100
Product 2 price 200
Product 3 price 300
R / n 1
Product 1 count 1 Price/amount 10
Item 2 Qty 1 Price/Amount 10
V/p 1
Product 1 count 1 Price/amount - no
Product 2 count 1 Price/amount - no
R / n 2
Item 2 col 1 Price/amount 20
Product 3 count 1 Price/amount 20
R / n 3
Product 1 count 1 Price/amount 10
Item 2 Col 2 Price/Amount 30
Item 3 Col 1 Price/Amount 10
District 4
Product 1 count 1 Price/amount 100
Item 2 col 2 Price/amount 220
Product 3 count 1 Price/amount 20
V/p 2
Product 2 count 1 Price/amount - no
Product 3 count 1 Price amount - no
R / n 5
Product 1 count 1 Price/amount 10
Item 2 Col 2 Price/Amount 210
Product 3 count 1 Price/amount 300
District 6
Product 1 count 1 Price/amount 100
Item 2 Col 2 Price Total 400
Product 3 count 1 Price/amount 300
Copy invoices
Using the context menu item “Copy invoices…” or the main menu item “Document” – “Copy invoices…”, you can create copies for a group of selected invoices. Moreover, with group copying, you can replace units.
To copy a group of invoices, the user must not have pricing restrictions.
You can not copy returns (to the supplier / from the buyer) and decommissioning.
When you select the “Copy invoices…” item, a window will open in which you need to define the parameters for creating copies of the selected invoices.
Invoice copying options:
Use current date - when this flag is set, copies will be created with the current computer date. If the flag is not set, then the copies will be created by the dates of the original invoices.
If the rules for calculating the due date for invoices are set for correspondents or own legal entities, the due dates will be calculated automatically relative to the new date of the documents.
Use invoice activity flag – when this flag is set, copies will be created with the activity flags set for original invoices. If the flag is not set, then copies will be created inactive.
Use number of original invoices – if this flag is set, copies will be created with the same numbers as specified in the original invoices. If the flag is not set. number will be r
calculated according to the rules for numbering invoices.
Replace supplying department - When creating copies of selected invoices, you can replace the supplying department. To do this, indicate the required unit on the replacement form. If the field is left blank, then in the copy the supplier department will be equal to the original invoice.
When replacing a subdivision with a new one, the invoices will display a “default” checkpoint for the selected subdivision.
Replace receiving department - When creating copies of selected invoices, you can replace the receiving department. To do this, indicate the required unit on the replacement form. If the field is left blank, then in the copy the receiving department will be equal to the original invoice.
When replacing a subdivision with a new one, the invoices will display a “default” checkpoint for the selected subdivision.
Source invoices - list of selected invoices for copying
Created invoices – the fields will be filled with a list of created invoices.
To create copies of invoices with the specified parameters, click the [Create] button. To cancel copying, click the [Close] button.
Create a general payment document
When working with external invoices (incoming invoices, outgoing invoices, or returns) in Store House, you can pay according to these invoices. In particular, you can create a common payment for several invoices for one correspondent.
If invoices of the same type have not yet been paid, created for the same correspondent and for the same own legal entity, then the "Create a common payment document" function becomes available in group transactions. The function is also available from the main menu item "Document" - "Create a general payment document".
When you select the "Create a general payment document" item, a standard form of a payment document will open, in which the fields will be filled in and the selected invoices for processing the general payment will be indicated
By default, the payment document is created with the current computer date and without the "Active" flag. Fill in all the required fields of the payment document in a standard way.
If you set “partial payment” for invoices, then the “Create a common payment document” function for such invoices becomes inactive.
The "Create a common payment document" function is also available for one invoice.
Create payment documents
In addition to creating a common payment document for a group of invoices, the function of creating a separate payment document for each invoice from a group of selected invoices is available.
Select the invoices in the list of invoices for which you need to create payment documents and use the context menu item "Create payment documents ..." or use the main menu item "Document" - "Create payment documents ...".
The item is available only when you select external invoices (incoming invoices, outgoing invoices, or returns).
And only for invoices without payments.
When you select the "Create payment documents ..." item, a window will open in which you need to define the parameters for creating payment documents for selected invoices.
Parameters for creating payment documents:
Use current date – when this flag is set, payment documents will be created with the current computer date. If the flag is not set, then payment documents will be created by invoice dates.
Use invoice activity flag – when this flag is set, payment documents will be created with activity flags set for invoices. If the flag is not set, then payment documents will be created inactive.
Pay invoices in full - when this flag is set, a payment document will be created with the "full payment" parameter for the invoice. In the case of editing the invoice, the payment document will also change.
If this flag is not set, then when creating a payment document, the amount of the invoice at the time of creation of the payment document will be recorded in the payment amount for the invoice. When editing the invoice, the payment amount will not change.
Incoming payment documents - define the general parameters for creating incoming payment documents (for invoices and returns to vendors)
Document type – select the type of payment documents to be created from the list (cash, non-cash, credit cards, etc.).
Combine into one payment – when this flag is set, if the conditions for invoices of the same type + the same correspondent + the same own legal entity are met, a common payment document will be created.
If the flag "Use current date" was not set, then the payment document will be created by the date of the last invoice from the group of invoices to be combined into one payment.
Outgoing payment documents - define the general parameters for creating outgoing payment documents (for incoming invoices and returns from customers)
Document type and Combine into one payment - parameters similar to those of incoming payment documents.
Internal payment documents - define the general parameters for creating internal payment documents (d
for internal sale)
Document type and Combine into one payment - parameters similar to those of incoming payment documents.
Source invoices - a list of selected invoices for creating payment documents.
Created payment documents – the fields will be filled with a list of created payment documents.
To create payment documents with the specified parameters, click the [Create] button. To cancel creating documents, click the [Close] button.
If invoices with already created payment documents were selected in the group of selected invoices, then payments will not be recreated, even if the invoice is not fully paid.
Create invoices
For a group of invoices, the function of creating a separate invoice for each invoice from a group of selected invoices is available.
Select the invoices in the list of invoices for which you want to create an invoice and use the context menu item "Create invoices ..." or use the main menu item "Document" - "Create invoices ...".
The item is available only when you select external invoices (incoming invoices, outgoing invoices, or returns).
When you select the "invoices ..." item, a window will open in which you need to define the parameters for creating invoices for selected invoices.
Invoice creation options:
Use current date - when this box is checked, invoices will be created with the current computer date. If the flag is not set, then invoices will be created by invoice dates.
To create an invoice with the specified parameters, click the [Create] button. To cancel creation, click the [Close] button.
If invoices with already created invoices were selected in the group of selected invoices, then invoices will not be recreated