The Own Legal Entities directory contains information about company-owned legal entities and their details.

Own Legal Entities are used for:

• Configuring the Financial Module

• Setting up draft beer and low-alcohol beverage sales

Directory Structure

The directory Settings > Head Office > Own Legal Entities contains two preset groups:

• IE - for individual entrepreneur records

• Own Legal Entities - for legal entity records

Group properties have system preset values:

• Code — unique directory item code

• GUID — unique identifier

• Name — directory item name

• Status — item status

• Preset — editing access level
  

Creating a New Legal Entity

To add a new legal entity:

1. Navigate to Settings > Head Office > Own Legal Entities. Select the Own Legal Entities group and choose New Legal Entity from the context menu. 
   
   

2. Fill in all required values in the Properties tab:

3. Name - directory item name

   • Status — item status

   • Preset — editing access level (Dealer Preset or Not Preset)

   • TIN — 10-digit taxpayer ID for legal entities

     The TIN must be unique and valid to avoid fiscal receipt issues.

     If an incorrect number of digits is entered in the TIN, the system will display an on-screen message.

     
     

   • Account for import statement — the counterparty account that will generate the financial transaction for bank statement imports.
     The "Transfer to Own Legal Entity" account is predefined and non-editable.

   • Cash flow account – comments to the transaction. Used together with the account when importing statements, for counterparties. Filling in the cash flow account is not mandatory.
     

4. Change the status to Active

5. Save the changes

Next, create details for the previously created legal entity. To do this, go to the Entity Details tab and select New Entity Details item from the context menu.

Fill in the values of the required elements and details:

Basic section:

• Agent type – type of correspondent in the agent/commission payment scheme. For example, agent or commission agent

• Phone – contact phone number. Used in agent sales settings

Main section:

• BIC – detail of the legal entity. Used for importing bank statements

• Account number – detail of the legal entity. Used for importing bank statements

• GUID – unique identifier

• KPP (Tax Registration Reason Code) – detail of the legal entity (not used for individual entrepreneurs)

• Name – name of the directory item

• PSRN – detail of the legal entity

• Status – status of the directory item

Creating a new individual entrepreneur

To add a new individual entrepreneur:

1. Go to the directory Settings > Head Office > Own Legal Entities. Select the group IE and choose New individual entrepreneur from the context menu. 
   
   

2. Fill in all required values on the Properties tab:

   • Name – name of the directory item

   • Status – status of the directory item

   • Preset – access option for editing item values. You can choose one of two options: Dealer preset or Not preset

   • TIN – counterparty TIN for individual entrepreneurs (12 characters)

     The TIN must be unique and not fictitious, otherwise there will be problems when issuing a fiscal receipt.

     If an incorrect number of characters is entered in the TIN, a message will be displayed on the screen.

     
     

   • Account for import statement – account for the counterparty that will generate the financial transaction for importing bank statements.
     The account Transfer to own legal entity is predefined and cannot be edited.

   • Cash flow account – comments to the transaction. Used together with the account when importing statements, for counterparties. Filling in the cash flow account is not mandatory.
      

3. Change the status to Active

4. Save the changes

Next, create details for the previously created individual entrepreneur. To do this, go to the  Entity Details tab and select New Entity Details item from the context menu.

Fill in the values of the required elements and details:

Basic section:

• Agent type – type of correspondent in the agent/commission payment scheme. For example, agent or commission agent

• Phone – contact phone number

Main section:

• BIC – detail of the legal entity. Used for importing bank statements

• Account number – detail of the legal entity. Used for importing bank statements

• FIAS ID – specify FIAS ID

• GUID – unique identifier

• KPP (Tax Registration Reason Code) – detail of the legal entity (not used for individual entrepreneurs)

• Name – name of the directory item

• PSRN – detail of the legal entity

• Status – status of the directory item