The Collation Statement document is created on the basis of the actual inventory. The actual balances by departments are entered into the collation statement. If the actual balances deviate from those calculated on the basis of documents, the surplus is received, and the shortage is written off automatically. When writing off a shortage, or receiving a surplus, in the reports on the movement of goods, the collation statement will act as an expenditure or a receipt document accordingly.

When saving the active collation statement, further accounting is kept according to the actual balances specified in the collation statement.