In StoreHouse 5, the balances of goods in departments are calculated based on documents on the movement of goods.
The goods self-cost is calculated on the basis of receipt notes. If you make changes to receipt documents, the self-cost will be automatically recalculated in accordance with the entered changes.
The goods self-cost is calculated automatically using the FIFO method.
Compared to StoreHouse 4, StoreHouse 5 has changed the scheme for calculating the cost of write-off goods.
Let us consider examples of goods movement in StoreHouse 4 and StoreHouse 5.
Let's say the goods are delivered to the main warehouse in two parts: 1 piece worth 100 rubles. and 1 piece worth 200 rubles.
When goods are written off from the main warehouse, in both versions of StoreHouse, the write-off is carried out according to FIFO: first — the 100 rubles delivery, then — the 200 rubles delivery.
In the case when the goods movement from the main warehouse to the bar is created for both deliveries at once with one document, differences appear:
- In StoreHouse 4, in a bar, it is considered as one delivery of 2 pieces for the amount of 300 rubles
- In StoreHouse 5, the order of deliveries is preserved, i.e. there will be 1 piece worth 100 rubles on the bar balances and 1 piece worth 200 rubles.
If you write 1 piece of goods from the bar, then in StoreHouse 4 it will be a write-off of 1/2 from the first delivery and 1/2 from the second delivery.
In StoreHouse 5, 1 piece from the first delivery will be written off.
The balances in the departments are calculated at purchase prices.
Goods write-off resulting in a negative balance is possible. At the same time, a compensation entry will be created that allows you to carry out the delivery of these goods to the department. When you change receipt notes retroactively, compensation entries are recalculated.
If the balance of goods has become equal to zero in the result of the movement, the goods self-cost in subsequent expenditure documents will be equal to the purchase price of the last receipt.
For convenience, the table for goods can be customized. For example, in order to control the goods balance when creating a document — so not to write off more goods than are available, you can display the balance before the operation for the goods added to the document in a separate column. You can also show or hide columns.
Operations that can be performed in an open document are called from the context menu or the Document main menu item.
Any document can be given the Active or Inactive status. Documents with the Active status are involved in the turnover, self-cost calculation and in the reports generation. Documents with the Inactive status do not participate in the self-cost calculation and the reports generation — the program ignores them.
When the document is created, its status is automatically set to Inactive.
The status of a document can be changed by the user, if the change does not make it impossible to execute the operations performed using this document data.
In the StoreHouse application, the movement and production of goods is recorded based on the following types of documents:
- Receipt note
- Delivery note
- Internal movement
- Internal sale
- Collation statement
- Processing note
- Return from customer
- Return to supplier
- Write-off of goods
External documents — receipt note, delivery note, returns to supplier and from customer— as well as internal sales have the Payment page, which contains a list of Payment documents linked to the note.
Requests represent a special group of documents.
Each document type will be discussed in more detail later in this chapter.