At the intersection of the Document type column and the Amount type row, you can see the rule for calculating the posted amount.
- + means that the sum is equal to itself
- 0 means that this amount does not exist for the document, i.e. it is equal to zero
- (1)=(5)=(9) means that the sums in the table numbered 1, 5 and 9 are equal to each other.
| Rules for calculating the posted amounts | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Receipt note | Delivery note | Internal transfer | Processing note, complectation, decomplectation | Collation statement | Return to supplier | Return from customer | Receipt payment document | Expenditure payment document | |
1. Purchase e/t (Receipt) 2. Purchase VAT (Receipt) 3. Purchase Sales Tax (Receipt) 4. Purchase i/t | + + + + | 0 0 0 0 | (1)=(5)=(13) (2)=(6)=(14) (3)=(7)=(15) (4)=(8)=(16) | + + + + (Amounts of documents receipt parts) | + + + + (Amounts for surpluses) | 0 0 0 0 | + + + + | + + + + | 0 0 0 0 |
5. Purchase e/t (Expenditure) 6. Purchase VAT (Expenditure) 7. Purchase Sales Tax (Expenditure) 8.Purchase i/t (Expenditure) | 0 0 0 0 | + + + + | (1)=(5)=(13) (2)=(6)=(14) (3)=(7)=(15) (4)=(8)=(16) | + + + + (Amounts of documents expenditure parts) | + + + + (Amounts for shortages) | + + + + | 0 0 0 0 | 0 0 0 0 | + + + + |
9. Compensatory amount e/t 10. Compensatory amount VAT 11. Compensatory amount Sales Tax 12. Compensatory amount i/t | 0 0 0 0 | + + + + | + + + + | + + + + | 0 0 0 0 | 0 0 0 0 | 0 0 0 0 | 0 0 0 0 | 0 0 0 0 |
13. Sale e/t 14. Sale VAT 15. Sale Sales Tax 16. Sale i/t | 0 0 0 0 | + + + + | (1)=(5)=(13) (2)=(6)=(14) (3)=(7)=(15) (4)=(8)=(16) | (5)=(13) (6)=(14) (7)=(15) (8)=(16) | 0 0 0 0 | + + + + | + + + + | 0 0 0 0 | + + + + |
17. Markup e/t 18. Markup i/t | 0
| + + | 0
| 0
| 0
| +
| 0
| 0
| 0
|
So, for a receipt note, all purchase amounts — e/t (receipt), i/t (receipt), VAT (receipt) and Sales Tax (receipt) — are equal to these amounts in the receipt note. All other amounts do not exist for the receipt note.
There are no purchase amounts (receipt) for a delivery note. Purchase amounts (expenditure) and sale amounts are equal to the amounts in this delivery note. The amount of the markup e/t for the delivery note is calculated as the difference between the sale amount e/t and the purchase amount i/t (expenditure). The amount of markup i/t is calculated as the difference between the sale amount i/t and the purchase amount i/t (expenditure), respectively.
For internal transfers, all e/t amounts are equal to each other, and all i/t amounts and all taxes are also equal to each other. There are no markups for internal transfers.
For internal sales, all amounts are available for generating entries, because this document combines the functions of receipt and delivery notes.
For documents, the processing note, complectation and decompletion of markup amounts does not exist. Purchase amounts (receipt) are calculated for goods from the receipt part, purchase amounts (expenditure) and sale amounts are calculated for goods from the expenditure part.
This means that if you post purchase amounts (receipt) for these documents, the amounts for goods with the category specified in the Accounting operation field in the receipt part of the document will be taken for posting: for complectation — the Goods page, for decomplectation — the Receipt page, for the processing note — the receipt part of the Goods page.
If you post purchase amounts (expenditure) or sale amounts for these documents, then the amounts for goods with the category specified in the Accounting operation field in the expenditure part of the document will be taken for posting: for complectation — the Expenditure page, for the processing note — the expenditure part of the Goods page, for decomplectation — the Goods page.
Also, for all notes that can form the expenditure of goods — expenditure complectation, internal transfers, complectation, processing note, decomplectation — amounts are available for posting compensators, the amounts of goods compensated by the system when trying to perform a negative write-off, i.e. to write off goods that lack at the balance.
For the collation statement, the purchase amounts (receipt) are equal to the amounts of surpluses according to collation statement, and the purchase amounts (expenditure) are equal to the amounts of shortages according to the collation statement. Sale amounts and markups for the collation statement do not exist.