The processing note's Goods table is divided into three parts. In the left part — the Expenditure section — there are goods before processing, written off from the department specified in the Supplier field of the Title tab. In the central part of table — the Receipt table — there are goods received after processing by the recipient department. On the right side — the Self-cost section — there is the self-cost of goods being processed. If after a good item is processed, you receive several items, then you should as many lines for the initial items, as many items are received after processing.
As a result of including the processing note into the workflow, the self-cost of goods written off from the Supplier department will be completely transferred to the goods received in the Recipient department.
The total amount of goods written off from the Supplier department is not necessarily equal to the amount of goods after processing. However, the total self-cost of goods received in the Recipient department is always equal to the product of the price of the goods written off from the Supplier department and its total amount, i.e. to the self-cost of these goods.
The cost is distributed depending on the share of the quantity of goods from the Expenditure section (the Quantity column) in the total quantity in the Receipt section. That is, the Recipient department receives the quantities of goods specified in the Quantity field of the receipt section. The total value of the quantity of the Expenditure section is written off. The breakdown into separate amounts of the goods written off from the Supplier department defines the cost of the goods received at the Recipient Department.
To add goods to the processing note:
- Add goods to the Expenditure section using one of the methods
- The # and Goods code fields will be filled in automatically
- By default, the UOM field of the Expenditure section contains the base unit of measurement for the selected item. If you want to use another UOM for the goods, select it from the list. If the quantity of goods in the corresponding field was specified, it will be automatically recalculated in accordance with the selected UOM
- In the Quantity field, specify the quantity of the goods to spend in the selected UOMs
- The Gross (G) field is filled in, when it is necessary to specify the weight of goods in incomplete tare — for goods for which a tare with a given weight is specified in the goods card on the UOM tab in the UOM field. The value in the Gross (G) field depends on the coefficient specified in the goods card for the selected UOM and is the sum of the goods weight and tare weight. In addition, the value in the Quantity field should not exceed 1. If you specify a bigger value, the system will display an error message. If you need to specify several containers with goods, indicate each in a separate line
- The Price fields of the Expenditure and Receipt sections are automatically filled in after the document is saved as active. If the processing note is created to eliminate goods misgrading, the goods price in the Expenditure section will be copied for the goods in the Receipt area, even if these goods had a different price
- Add goods to the Receipt part using one of the methods
- The # and Goods code fields will be filled in automatically
- By default, the UOM field of the Receipt section contains the base unit of measurement for the selected item. If you want to use another UOM for the goods, select it from the list
- In the Quantity field, specify the quantity of the received goodsin the selected UOMs
- The Gross (G) field is filled in, when it is necessary to specify the weight of goods in incomplete tare. The value in the Quantity field should not exceed 1. If you specify a bigger value, the system will display an error message. If you need to specify several containers with goods, indicate each in a separate line
- The Producer/Importer field is filled in for goods, in the card of which, on the Main parameters tab, the Alcoholic products flag is set. The value in the field is selected from the Producer/Importer list specified in the goods card on the Manufacturers tab. By default, the Producer/Importer is set, for which the Default flag is set on the Manufacturers tab of the goods card
- Type of alc products — this field is also filled in for goods with the Alcoholic products flag in the goods card. The field is automatically filled with the Code of alcoholic beverages specified in the goods card on the Main parameters tab. For all other goods, this field is left blank
The Self-cost section — Price, Sum e/t, VAT, Sales Tax, Sum i/t fields — will be automatically filled after the document is saved active
- In the Compensated quantity and amounts fields, after saving the document, a record appears about the missing quantity of goods, their price, etc. on a red background if the quantity of goods specified in the Quantity column of the Expenditure section exceeds the quantity indicated in the Balances column. Otherwise, the fields will remain blank
- In the Balances field, the remaining quantity of the goods is automatically displayed in the department from the Supplier field of the Title tab until the document is saved
If more than one goods item needs to be received at the Recipient department, repeat the previous steps as many times as necessary
The total quantity of goods before and after processing may not be the same.
Save the document using the Document > Save document main menu item or the
button on the toolbar.