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The upper area of the Goods window contains the fields Code, Name, Group, Category and Account. category, the lower area of the "Product" window contains the tabs of the product card: Basic parameters, Units of measurement, Additional. parameters, Write-off, Routes, Manufacturers.
Code,
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Name and
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Group of
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Goods
Code — a goods item number, filled in automatically when creating a goods card. This field is sequentially numbered and has only a digital value Code=RID of goods (internal coding)
Info - Codes for goods imported from r_keeper are also automatically assigned according to the StoreHouse numbering rules. The r_keeper code is filled in the corresponding field of the Main parameters tab
- The Store House code cannot be changed manually.
- Name — specify the name of the goods in this field. The maximum number of characters is 255
- Group — by default, this field specifies the goods group in which the goods are created. If necessary, you can change the group. To do this, left-click on the name of the group, then click on the
button that appears at the end of the line and select the required goods group from the window that opens. The window for selecting a goods group can also be opened by double-clicking on the name of the group in the Group line.
You can also change the goods group of already created goods or a selected goods group by dragging them in the tree structure image window from one group to another. In this case, a window will appear in which you need to confirm the transfer of goods to another group.
Different types of the mouse cursor icon have different meanings:
- A circle divided in half — the dragged object cannot be moved if dragging is completed right now
- A small white rectangle — if dragging is completed, the currently selected item will be moved to the specified location.
Category and Accounting Category
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If the goods are a semi-finished product and are not used directly in invoices, but are used to obtain the ingredients of a semi-finished product in delivery notes, then it will not be possible to change the base set. To change the used semi-finished product set, you can use the Sit versions functionality.
RK Code
Since Store House products are coded in their own wayStoreHouse uses its own coding system for goods, the RK Code field has been added to search for products goods imported from R-Keeper by R-Keeper r_keeper by r_keeper code. This field is filled in automatically with the value from the " Code " field of the dish card in R-Keeperr_keeper.
When organizing a product searchsearching for goods, this field can be used to as a filter the search.
Units of Measurement
Filling in the "Units of measurement" tab.
You can create an unlimited number of units of measure measurement for a productthe goods. For example, you buy Baileys liqueur in bottles of 1 liter; 0.5l; 0.7lcoffee grains in different packages — 1kg, 0.5kg, 0.2kg, etc. There is no need to create different products goods for all these packages, it is enough to enter the necessary weight, volume, etc. units of measurement units of measurement in the " Units of measurement " dictionary, set the coefficient of connection between them and add the required list of units of measurement to the product goods card.
Flags of Goods Card UOMs
In the goods on product card units
For units of measure on the product card, it is possible to specify different properties for units of measuremeasurement: BasicBase, Calculation, Reports, ApplicationsRequests, AutodocumentsAuto documents. These properties are automatically set for the first added unit of measure on the product UOM in the goods card. In the futureLater, properties can be redefined in for different units of measurementUOMs.
- The
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- Base unit of
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- measurement is a required property of the
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- goods card. Without a base unit of
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- measurement, it is impossible to save an item.
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- In the StoreHouse database, the goods quantity is recorded in the base UOM. Thus, upon receipt, movement or expenditure of goods in different units of
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- measurement, in the database the quantity
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- will be recalculated into the
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- base
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- UOM, and the balances in the
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- StoreHouse database will be stored in the
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- base
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- UOM.
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- Coefficients for other UOMs are set in regard to the
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- base UOM.
The first
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- UOM added to the
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- goods card will have the
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- Base flag set
- Calculation
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- — this property is set for the
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- UOM, in which
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- the goods will be
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- displayed when
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- adding it to the set from the dictionary
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- . Later, this UOM can be changed in the
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- set, if needed
- Reports
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- — this property is set for the
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- UOM, in which this
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- goods will be displayed in
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- StoreHouse reports
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For example: to work with alcoholic products, the LITER unit of measurement
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- should be added to the goods card. But if a specific
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- alcohol product is accounted
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- in bottles, then for the convenience of displaying reports, this property can be specified on the
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- bottle unit of
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- measurement, then reports will be generated in
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- bottles
- Requests — this property is set for the
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- UOM, which will be
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- used in the
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- request — created
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- nanually or imported
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- — by default
- Auto documents — this property is set for the
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- UOM that will be used to create autodocuments based on requests.
Adding UOM to Goods Card
a unit of measure to a product card
To add a new unit of measuremeasurement:
- Click in the value area of the table. Press the [Insert] or [↓] key. You can also use the Add line item of the context menu
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- or the
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- same option of the Edit main menu
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- item.
An empty line will be added
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- Left-click in the UOM field of the new line and then click the
button to open the Units of measurement dictionary - Select the required unit of measurement
- Enter the conversion coefficient for the base unit of measurement. The coefficient will be determined automatically if a new
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- UOM is added from the same unit group as the base
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- one
- If the
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- UOM was added by mistake,
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- to delete
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- it place the cursor on the desired line and press
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- the [Ctrl] + [Del]
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- key combination or use the
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- Delete line option of the
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- context menu or of the Edit main menu item.
- You cannot change an existing unit of
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- measurement in the goods card. To edit the
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- required one, add the
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- correct
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- UOM, reassign all flags to
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- it, and delete the
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- wrong
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- UOM.
Conversion
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Coefficient
In the "Factor" Coefficient column, you must should specify the conversion factor for the coefficient of conversion of a new added unit of measure UOM to the base unit of measureUOM.
This field will be filled in automatically by the system when adding units of measure UOMs from one UOM group of units of measure, because the coefficient is set when creating units of measurement UOMs in the "Units of measurement" dictionary.
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If it is necessary to add a |
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UOM from the UOM group different from that of the base one, the Coefficient field should be filled in manually. By default, a |
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coefficient of 1 is set |
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for UOMs from different groups. |
For example, the product " Chicken Egg " goods can be accounted for in pieces and grams. On In the product goods card, indicate specify the appropriate units of measurement.
The unit of measure " Piece " UOM is set to the as a base unitone, because in this unit of measurement it is more convenient to keep records accounting of this productthese goods. It is also classically generally considered that one " Chicken Egg " of a standard size has a weight of 40g.
Since Piece is the base UOM in the example “Piece” is the “base” unit of measurement, the coefficients for all other units of measurement must UOMs should be set relative to the unit of measurement “Piece”in regard to to this base UOM, i.e. “How How many “pieces” pieces of Chicken eggs are there in “1g”1g. To do this, a proportion is drawn up and the corresponding coefficient is calculated:
1 piece pc = 40 grg
X pcs = 1 grg
1gr1g = 1pc/40gr = 0.025
If you later add another unit of measurement "Kg", UOM — f.ex., Kg — then the system will automatically calculate the coefficient, because . " Kg " is included in the same group of units of measurement with "Gy" from the same UOM group as the G UOM and the coefficient between them is set in the " Units of measurement " dictionary, and the coefficient is set between "Gy" G and " Piece "is already set as well.
The coefficient set manually can be changed at any time by editing it on in the product goods card.
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When changing the coefficient in the |
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goods card, the quantity will be changed in accordance with |
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this change in all documents where this UOM is used. It will lead to a change in the quantitative balance of the goods. |
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Before changing the coefficient be sure to first get acquainted with the documents and sets where the changed coefficient may be used. r_keeper is not responsible for changes in the |
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goods quantity data |
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, when the coefficient of the |
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UOM is changed. The only way to resolve |
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the problem with the changed goods quantity data |
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is to restore a backup copy of the |
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StoreHouse database before changing the |
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coefficient. |
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Container Weight
If you intend to use scales when working with invoices (delivery notes — i.e. to enter data from scales not of a “whole” package), weighing an unpacked package — then set the “Use Use scales for inventory” stock-taking flag on the “Basic parameters” Main parameters tab of the product goods card.
Despite the name of the parameter, this functionality can be used in invoices for delivery notes of any type.
When this flag is set on the "Units of measurement" tab, the tare weight unit ("Gy") container weight UOM — G — is automatically added and the "Tare Container weight " column is added.The tare unit column appears on the Units of measurement tab.
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The container weight UOM is pre-defined in the |
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StoreHouse database and cannot be changed. |
After setting the flag " Use scales for inventory" in the units of the product cardstock-taking flag, the G unit of measure "GR" measurement is added to the UOMs of the goods card.
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If before that other units of measurement were specified |
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, and they belong to other UOM groups |
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— volume or piece |
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— then before any further actions, |
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be sure to specify the coefficient of conversion |
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of the G unit of measurement |
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into the |
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goods base UOM. |
In the figure, in the column "Coefficient" for the unit of measure "GR", the coefficient 0.001l is set manually.Next, for each unit of measurement (packaging), set the weight of empty containers in "GR".
Next, set the weight of empty containers in G for each UOM/package.
For example, you create a unit of measure "the Bottle 0.7 " UOM for the product "liquor"Milk goods. The base goods unit for a commodity is “litre”litre. Coeff. for the unit of measure "The coefficient for Bottle 0.7 " - is 0.7. Tare weight - 250 (gr)The container weight is 250g. Now, when filling in the Gross column in any invoicedelivery note, you can enter the weight of an incomplete open bottle, while the tare container weight will be taken into account when recalculated recalculating into the base unit of measurement.
EGAIS code
This group of properties is required for filling in for alcoholic products, and if organizations operate on the territory of the Russian Federation and
are licensed to sell alcoholic beverages.
This group of properties allows you to organize the connection of the goods of the Store House database with the goods of alcoholic products from the EGAIS database. This connection allows you to create invoices based on data received from EGAIS.
EGAIS code - a unique code assigned in the EGAIS database of a specific alcoholic product with a unit of measurement. This code in the EGAIS database is assigned by each manufacturer/importer for a new nomenclature unit. Moreover, several EGAIS codes in the EGAIS database can correspond to one product name in one Store House measurement unit.
For correct operation in Store House, all EGAIS codes are indicated on the Store House product card for each Store House unit of measurement.
Filling in can be done manually on the product card and automatically when creating documents when working with EGAIS or when comparing the nomenclature from EGAIS requests.
To fill in manually, position the cursor on the required unit of measure and in the lower part of the window:
Click in the value area of the table under the heading "EGAIS Code";
Press the [Insert] or [↓] key on the keyboard;
Enter information;
An example of filling in EGAIS codes is shown in the figure. As you can see, three EGAIS codes correspond to one unit of measure Store House (i.e. three nomenclature units from the EGAIS database)
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Extra options
Filling in the "Add. options":
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Automatically Added UOMs
Some flags set on the Main parameters tab lead to the units of measurement being automatically added to the Units of measurement tab. Moreover, different flags add different units of measurement from different groups. If you set the flags before filling the Units of measurement tab, then the UOM which flag has been set first will be created as a base one.
Therefore, for the correct filling of the goods card, before setting the flags, it is better to fill in the Units of measurement tab and specify the necessary coefficients, and only then edit the required properties.
If it is convenient for you to use the automatic option of adding UOMs, first set a flag for the required property, which will add the preferred base UOM, and only then set the rest of the flags.
For example, you create the wine goods. When creating these goods, you should set the Use scales for stock-taking and Alcoholic products flags. Since it is convenient to use a liter as a base unit for this product, the Alcoholic products flag should be set first. On the Units of measurement tab, the Liter unit of measurement will be automatically added as the base unit. After that, you can set the Use scales for stock-taking flag, and the G UOM will automatically be added on the Units of measurement tab, but Liter will still remain the base UOM. Next, you need to specify the conversion coefficient for G and Liter.
Additional Parameters
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The parameters listed in this tab are optional. |
Filling in these fields simplifies the creation of documents by substituting standard values from the goods card.
The Additional Parameters tab is divided into two parts: the upper one is Default and the lower one is Exceptions by enterprises.
The Default area contains the standard goods card data that will be used by default when creating documents, if the created documents do not meet the exceptions conditions or exceptions are not created.
The Exceptions by enterprises area contains data that differs from the standard ones in the context of enterprises. If several enterprises are supposed to be used in the database, then the same goods may have different properties depending on the enterprise.
For example, the VAT rate. If there are two enterprises in the database, and one of them keeps records according to the general taxation system, and the second one — according to the simplified taxation system, then to make creating documents more convenient, an exception is created for the second enterprise, and a tax rate other than the standard one is specified for the goods.
Default area
For sets — 1(%) and 2(%) — setting for goods that are used when creating sets. It allows specifying a standard value for the change in weight or volume of goods during cold processing — 1 (%) — or hot processing — 2 (%). The specified values will be automatically entered into the corresponding fields of the set when adding the product to the set
The values of the fields are specified in percents (%). A negative value is specified in case of a decrease in the goods weight, a positive value — in case of the weight increase.
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Starting from version 98.337, % of processing from the goods card is added by default when adding the goods to the set. |
For ABC analysis — a goods property that defines the rule for the goods processing when generating the Product ABC Analysis report. The default value is Not defined. This field can be assigned to a goods group through the group operations.
Other two values of this field are:
- Goods — assigned to the goods that are sold through the r_keeper cash station and are not piece goods. They are not displayed in the report
- Raw materials — assigned to goods that are ingredients and/or goods that are sold as piece goods. This type is displayed in the report.
For external systems — a property, which determines the belonging of the goods to external integration systems (VETIS, USAIS, etc.). The default value is Not defined. This option is only used in Russia.
Purchase — in the fields of this column group, specify the values of the price and tax rates to create receipt notes. You can only fill in tax rates if there is no standard price for the goods.
The fields of the Purchase column group are filled in manually. It makes sense to fill fields for those goods which are used in receipt operations — i.e. for purchased ingredients.
You can specify the value of Price without taxes and select tax rates from the list, then Price with taxes will be calculated automatically.
If only Price with taxes is known, then first specify the tax rates, and then fill in the Price with taxes field. The value of Price without taxes will be calculated automatically.
The specified prices and tax rates will be used in delivery notes, if there are no price lists and exceptions for enterprises created in the system, or the Insert price from the last receipt setting is not activated in the user rights.
Sale — in the fields of this column group, enter the price and tax rates values for delivery notes and requests created manually. You can only fill in tax rates if there is no standard price for the goods.
The fields of the Sale column group can be filled in manually or automatically when importing goods from r_keeper. It makes sense to fill fields for the goods participating in the sale — i.e. for sold dishes and resold goods.
When filling in the columns manually, you can specify the value of Price without taxes and select tax rates from the list, then Price with taxes will be calculated automatically.
If only Price with taxes is known, then first specify the tax rates, and then fill in the Price with taxes field. Price without taxes will be calculated automatically.
Prices are determined for the goods base unit of measurement.
For goods imported from r_keeper, if units of measurement were added and the base units were redefined after the menu import, then the next time the menu is imported, the prices will be recalculated with regard to the coefficient of converting the for requests UOMs into base ones.
The specified prices and tax rates will be used in delivery notes and requests created manually, if there are no price lists and exceptions for enterprises created in the system, or the Insert price from the last receipt setting is not activated in the user rights.
Exceptions by Enterprises area
In the fields of the Exceptions by enterprises area, you should specify values of Purchase, Sale and Set version for specific enterprises, different from values specified by default.
In receipt and delivery notes, the enterprise is determined according to the department or warehouse specified as the recipient or supplier respectively.
The price and tax rates specified in the exceptions will be used when adding goods to delivery notes if there are no price lists created in the system, or the Insert price from the last receipt/expenditure setting is not activated in the user rights.
To add a line to Exceptions by enterprises, do the following:
- Left-click in the value area of the table being filled
- Press the Insert or ↓ key. You can also use the Add line item of the context menu item or the same option of the Edit main menu item
- In the Enterprise field, select the required enterprise from the drop-down list
- If necessary, specify prices and tax rates. By default, values from the Default area will be used
- If necessary, repeat the above steps for other enterprises
Save the document by the Save document item of the main menu Document item or the
button on the toolbar.Info For goods imported from r_keeper, differences by enterprises will be created automatically if:
- Import is configured for several restaurants
- Differences by restaurants are created in r_keeper — price types and tax groups
- In the settings, the parameters for uploading taxes from r_keeper are specified.
If in r_keeper prices or taxes are different for different restaurants, and rules are set for unloading these departments in the import settings, then the change in sale tax rates and sale prices for r_keeper products will be updated with each import from r_keeper references
The list of tax rates is available in group operations for a selected group of goods.
Set versions
If the StoreHouse database is used for several enterprises and the dish semi-finished product cooking technology differs depending on the enterprise, then you can determine the version of the basic set or select any other set for each enterprise .
Moreover, you can assign a different set version or a different set for a specific department. This function can be used for one large enterprise or when many small objects use one database for one enterprise only in the context of departments.
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If the Set versions tab is not filled in, for all documents that use the concept of set for processing dishes, the zero version of the set specified on the Main parameters tab will be used by default. |
The zero version is the version created automatically when the set is created.
If you need to specify a different set version or just another set for the enterprise, then on the Set versions tab, add this enterprise to the list indicating the set or the version. An enterprise added to the list is the manufacturer of the dish/semi-finished product, i.e. for the supplier department of production documents.
In the Exceptions by enterprises, you can also specify the departments for which the set should work according to other rules.
The Set versions tab window is divided into four parts:
- The upper one is the area for configuring set versions by enterprises
- The lower one is the area for configuring set versions by departments
- The upper and lower parts are in their turn divided into left and right parts. The filling method is the same.
Left side:
- Enterprise (Department) — a list of enterprises or departments for which the use of exclusions for work with goods sets is configured
Produce — set the flag if you want to produce specific goods according to the specified rules for working with a set at an enterprise/department for sale. If the flag is unchecked, then the enterprise/department does not use production documents to register the sale of this product, i.e. does not cook this dish on its own, but receives it from a supplier for resale.
Info This flag does not affect the processing of semi-finished products. The need to produce a semi-finished product — to separate into ingredients — is determined directly in the set.
Right part:
- Start date — the start date of using the set or the set version, other than the base values, for the selected enterprise/department
The first line of the period always has a start date of 01/01/1980. It cannot be changed.
If delivery notes using sets have not yet been created for the enterprise/department selected in the left part, the system will allow editing the version of the base set or selecting another set for the goods.
If delivery notes have already been created for the selected enterprise/department using the base set, then you should specify a new period from which documents have not yet been created, and select a new set version or another set. - Set — the name and version of the set that will be used by default when creating documents that use goods sets.
To add a new enterprise to the list:
- Lef-click the blank space of the upper left area
- Press the Insert or ↓ key. You can also use the Add line context menu item or the Add line option of the Edit main menu item
- In the Enterprise field, select the required company from the drop-down list
- The Produce flag will be set automatically. Uncheck this flag if necessary
- In the right part of the window, a line will be automatically added with the start date of 01/01/1980 and the set from the Main parameters tab of the zero version
- Go to the upper right area of the window for further editing.
To add a new department to the list:
- Lef-click the blank space of the lower left area
- Press the Insert or ↓ key. You can also use the Add line context menu item or the Add line option of the Edit main menu item
- In the Department field, select the required department from the drop-down list
- The Produce flag will be set automatically. Uncheck this flag if necessary
- In the right part of the window, a line will be automatically added with the start date of 01/01/1980 and the set from the Main parameters tab of the zero version
- Move to the lower right area of the window for further editing.
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Departments can be specified regardless of the selected enterprise. The list of departments on the Set versions tab can be filtered by enterprises. If the filter is not set, then the list of departments is displayed in full for any enterprise selected in the upper part. When the Filter by enterprises flag is set, only the departments for the enterprise selected at the top of the screen can be added to the departments list. |
If documents with the required goods have not yet been created for the enterprise selected in the left area, you can choose for the period 01/01/1980:
- Version of the basic set, other than the zero version, according to which the enterprise will perform write-off when processing production documents. To do this, in the Version/Number field, select the required set version from the drop-down list
- Another set from the set reference. To do this, position the cursor in the Set/Name field and click the
button. The set list window will open. Find the required set in the list and double-click to add it to the goods card.
If the goods are a semi-finished product, and if documents with these goods have already been created for the enterprise selected on the left side:
- Press the [Insert] or [↓] key to add a row for a new period. You can also use the Add line context menu item or the Add line item of the main menu item "Edit";
- In the "Start date" field, set the date from which there are no production documents in the database;
- For a new period, you can choose:
- Version of the basic set, other than the zero version, according to which the enterprise will perform write-off when processing production documents. To do this, in the Version/Number field, select the required set version from the drop-down list
- Another set from the set reference. To do this, position the cursor in the Set/Name field and click the button. The set list window will open. Find the required set in the list and double-click to add it to the goods card
- The set version name will be automatically added when selecting the version number if the version name is filled in for the set
- If necessary, repeat the above steps for other enterprises
- Save the document by the Save document item of the main menu Document item or the button on the toolbar.
If necessary, you can open any version of the set for viewing. To do this, position the cursor in the required line and use the Open set context menu item.
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Filling in the Set versions tab is available through group operations for the selected goods group. |
Special Feauters of Processing Set versions Parameter
In all Store House documents that work with sets — requests, complectations, collation statements — the link between the goods and the set is stored in the document itself. The link is defined when documents are created.
A set and its version can be defined in the documents:
- Automatically based on the created goods settings
- Manually by the user when creating a document, from the list of available sets in the goods card.
If the goods with a set are directly used in production documents, then a link to the set is stored in these documents. That allows editing the goods card on the Set versions tab without restrictions.
Already created documents will work according to previously defined rules, new documents will work according to newly created rules.
If the goods with sets are used as semi-finished products, i.e. are not directly included in production documents, but work as components of other sets with the Produce flag, then in production documents there is no reference to sets of such goods. It leads to the need to store the history of changes in the rules for the work of semi-finished products in the goods cards of these semi-finished products.
For such goods, changing work sets or set versions on the Set versions tab is available only for the period for which documents have not yet been issued. If you try to make changes in the period for which documents have already been created, the system will display an error message.
The system always allows adding a new enterprise and a zero period of the basic set version to the card of the goods for which documents were created, in order to make it possible to enter a new period for changing the working conditions of the goods.
Write-Off
The Write-off tab is filled in for goods subject to write-off through the Request documents — dishes expenditure. So you determine from which department the goods will be written off when they are sold.
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The parameters listed on this tab are optional. |
To determine the department for the goods write-off, fill in the Write-off tab.
On this tab, there are also the By default and Exceptions concepts.
If the StoreHouse program is used for one small enterprise, where write-offs occur for every goods from one department, without variations, then it is enough to fill in the Write off by default value.
For example, an enterprise has two departments — Bar and Kitchen. If dishes are written off at the place of preparation — salads from the kitchen, drinks from the bar — then for such enterprises, only the Write off by default values are filled in.
To assign a default write-off department:
- Place the cursor in the Write off by default line
- Click on the
button to open the Departments reference and select the required department - You can also enter a part of the department name in the field, and a drop-down list will offer a choice of departments that meet the specified search conditions. Select the required department with the left mouse button or use the arrow buttons to move the cursor through the list and press the Enter key to select the department.
If the StoreHouse program is used for a chain of enteprises or an enterprise with a large number of sale locations — for example, two or more bars — then you should fill in the Exceptions by sale locations fields.
The list of sale locations is specified in the Places of sale reference. This reference can be filled in manually or be imported from r_keeper.
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If StoreHouse is supposed to work in conjunction with r_keeper, then the places of sale must be unloaded from r_keeper and the connection between the sale location imported from r_keeper and the department must be indicated on the Write-off tab for the sake of a correct write-off. |
In the Exclusions by sale locations field, list all links of places of sale and departments for organizing write-offs.
For example: one Coffee Americano menu item can be sold in the bar on the 1st floor of restaurant 1 and in the bar on the 2nd floor of restaurant 1, as well as in the bar of restaurant 2.
To organize the correct write-off, it is necessary to specify all the conditions for writing off the goods from certain departments, depending on these goods sale location.
To add a new department exclusion entry:
- Click in the table value area in the Exceptions by sale locations field
- Press the Insert or ↓ key. You can also use the Add line context menu item or the Add line item of the Edit main menu item
- In the Sale location column, select a value from the Places of sale dictionary
- In the Departments column, select the warehouse from the Departments dictionary, from which the goods will be written off when they are sold at the specified sale location
- If needed, repeat the above steps as many times as necessary
- Save the document by the Save document item of the main menu Document item or the button on the toolbar.
When filling in the Write-off tab, the department for write-off will be automatically displayed in requests.
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Filling in the Write-off tab is available through group operations for the selected goods group. |
Routes
A route is a document flow automatically created on the basis of a request, leading to placing the goods at the department for the further sale of goods.
It makes sense to use routes at enterprises with production departments, which do not serve as direct sale locations.
Routes are created for goods that are "ordered" at the production departments by the sales departments.
- The parameters listed in this tab are optional
- For goods whose sale fits into the Complectation + Delivery note scheme, filling in the Routes tab is NOT REQUIRED.
Example of creating a route:
There is a separate department — Confectionery Shop — which produces desserts for a chain of restaurants. Desserts are sold in restaurants without additional preparation. Restaurants create requests to the Confectionery Shop for certain desserts. The Confectionery Shop collects all requests and performs group processing of documents for the total production of desserts. Then, desserts are sent to restaurants.
To be able to process such a production process, it is necessary to create Routes on the dessert goods cards.
Routes can form three types of receipt documents: receipt notes, internal transfers and complectations.
Default routes — in this field, you should specify the type of document for filing the goods by default and the counterparty that supplies these goods.
Document type — select the document type for registering the receipt — receipt note (r/n), internal transfer (i/t), complactation (s/c).
Counterparty — in this field, specify the supplier of the goods. This can be either an external supplier — for receipt notes — or in-house departments — for complectations and internal transfers.
In the example, the Cheesecake is being prepared by the Confectionary Shop. Complectation is the production document. Therefore, s/c is selected as a document type and Confectionery Shop — as a counterparty.
Next, it is necessary to describe the method of transferring the prepared desserts to the sale locations.
Exceptions by departments — in this part of the window, you can fill in the differences according to the method of receipt of goods, depending on the departments.
If you want to separate two processes — production and movement — then you need to create the routes exceptions.
Separation of processes may be required when the production department collects all requests and organizes a common production document. And then, using different documents, it moves the prepared goods to specific departments.
If the desserts are produced according to a specific request, you can only fill in the Write-off tab omitting the Exceptions by departments area.
With these settings, the production operation and the transfer operation will be contained in the same Complectation document.
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If the internal transfer is specified in the Default route, then it is MANDATORY to create an Exception for the department for the department from which the transfer will take place. |
Coffee grains for all departments come from the Warehouse. For the correct work, it is necessary to create an exception for the Warehouse that specifies the rule according to which these goods are accepted to the Warehouse balance.
Exceptions by sale locations — the method of placing the goods may depend not only on the department, but also on the sale location.
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The Exceptions by sale locations setting has primacy over the Exceptions by departments setting. |
The Exception by sale locations is filled in for the one selected in the Exceptions by departments field.
The work principle of the Exception by sale locations is the same as that of the Exceptions by departments. If there are conditions for the sale locations, then they must be filled.
Filling in Exceptions on the Routes tab
To create a new exception:
- Click in the table value area in the table to be filled in
- Press the Insert or ↓ key. You can also use the Add line context menu item or the Add line item of the Edit main menu item
- Fill in the table cells by selecting the values from the opening dictionaries
- If needed, repeat the above steps as many times as necessary
- Save the document by the Save document item of the main menu Document item or the button on the toolbar.
The Exceptions by departments area
Department — specify the department that will receive the goods. Select a value from the Departments dictionary.
Doc type — define the document type with which the goods will be placed at the department. Select one of the delivery notes options: Receipt note (r/n), Internal transfer (i/t), Complectation (s/c).
Counterparty — define the supplier of goods for the route. Select a value from the Correspondents dictionary for r/n documents and from the Departments dictionary for i/t and s/c documents.
Enterprise — this field will be filled in automatically based on the department's properties.
The Exceptions by sale location area
Sale location — define the sale location, which will change the counterparty and the way the goods are received for the selected department in the Exceptions by departments area. Select the value from the Sale locations dictionary.
Doc type — define the document type with which the goods will be placed at the department for the sale location. Select one of the delivery notes options: Receipt note (r/n), Internal transfer (i/t), Complectation (s/c).
Counterparty — define the supplier of goods for the route. Select a value from the Correspondents dictionary for r/n documents and from the Departments dictionary for i/t and s/c documents.
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Filling in the Routes tab is available through group operations for the selected goods group. |
Manufacturers/Importers
- This tab is filled only for the Alcoholic beverages.
- This goods property should be filled in for alcoholic beverages, and if organizations operate in the territory of the Russian Federation and have a license for the retail sale of alcoholic products.
Margin
On the Margin
Default area
For kits - Processing 1(%) and Processing 2(%) - setting for products that are used when creating kits. Allows you to specify a standard value for the change in weight or volume of goods during "cold processing" (Processing 1 (%)) or "hot processing" (Processing 2 (%)). The specified values will be automatically entered into the corresponding fields of the kit when adding the product to the kit.
The fields are filled in as a percentage (%). A negative value - in case of a decrease in the weight of the goods, a positive value - in the case of an increase in weight;
Starting from version 98.337, "% processing" from the product card is substituted by default when adding a product to a set.
For ABC-analysis, a product property that defines the rule for processing the product when generating the “ABC-analysis by products” report. The default value is "Undefined". This field can be assigned to a product group through group operations.
"Product" - assigned to
I goods that are sold through the r_keeper cash register and are not piece goods are not displayed in the report.
"Raw materials" - is assigned to goods that are ingredients and / or goods that are sold as piece goods, this type is displayed in the report.
For external systems - a property of the goods, which determines the belonging of the goods to external integration systems (VETIS, EGAIS, etc.). The default value is "Undefined". This field can be assigned to a product group through group operations.
"VETIS" - is assigned for goods for which it is necessary to send information about their production to VETIS in order to be able to move them between their own legal entities or resell them to other legal entities.
"EGAIS" / "Honest Sign" - at the time of release of this version of the user manual, these properties are not used in Store House.
Purchase - in the fields of this group of columns, enter the values of the price and tax rates to create incoming invoices. You can only fill in tax rates if there is no “standard price” concept for the product.
The fields of the "Purchase" column group are filled in manually. Actual filling for goods participating in receipts (i.e. for purchased ingredients)
You can specify the value of "B.N. Prices" (price without taxes) and select tax rates from the list, then "Price w.n." (price including taxes) will be calculated automatically.
If only “V.O.S. Price” is known, then first enter information on tax rates, and then fill in the “E.O.S. Price” field. Field "price b.n." will be calculated automatically.
The specified prices and tax rates will be substituted into the invoices if no price lists are created in the system, exceptions for enterprises are not created, or the "Insert price from the last receipt" setting in the user rights is not used.
Sale - in the fields of this group of columns, enter the values of the price and tax rates to create invoices and requisitions (created manually). You can only fill in tax rates if there is no “standard price” concept for the product.
The fields of the "Sale" column group can be filled in manually or automatically when importing goods from R-Keeper. The filling is relevant for goods participating in the sale (i.e. for sold dishes and resold goods).
When filling in the columns manually, you can specify the value "B.N. Prices" (price without taxes) and select tax rates from the list, then "Price w.n." (price including taxes) will be calculated automatically.
If only “V.O.S. Price” is known, then first enter information on tax rates, and then fill in the “E.O.S. Price” field. Field "price b.n." will be calculated automatically.
Prices are determined for the "base" unit of measure of the goods.
For goods imported from R-Keeper, if units of measurement were added and the base units were redefined after the menu import, then the next time the menu is imported, the prices will be recalculated relative to the coefficient for converting the unit of measure "for orders" to "base".
The specified prices and tax rates will be substituted into invoices and requisitions (created manually) if there are no price lists created in the system, exceptions for enterprises are created, or the setting "substitute price from last expense" in user rights is used.
Area "Exclusions by enterprises"
In the fields of the "Exclusions by enterprises" field values are entered that differ from those specified by default, Purchase, Sale and Version of the kit for specific Enterprises.
In invoices (incoming and outgoing), the definition of the enterprise occurs according to the unit (warehouse) specified as the recipient or supplier (respectively).
The price and tax rates specified in the exceptions will be substituted when adding goods to invoices if no price lists have been created or the setting "Insert price from last receipt/expenditure" in user rights is not used.
To add a line to Business Exclusions:
Click the mouse in the value area of the table being filled;
Press the [Insert] or [↓] key. You can also use the Add line context menu item or the Add line item of the main menu item "Edit";
In the Company field, select the required company from the drop-down list;
If necessary, enter prices and tax rates. By default, values from the "Default" area will be substituted;
If necessary, repeat the above steps for other businesses;
Save the document (the main menu item "Document" - "Save document" or the button on the toolbar).
For goods imported from R-Keeper, company differences will be created automatically if
- import is configured for several restaurants;
- R-Keeper created differences by restaurants (price types and tax groups);
- in the settings, the parameters for uploading taxes from R-Keeper are specified;
If R-Keeper separates prices or taxes by restaurant. And in the import settings, rules are set for unloading these divisions, then the change in selling tax rates and selling prices for R-Keeper products will be updated with each import from R-Keeper directories.
Appointed
The list of tax rates is available through group operations for a selected group of goods.
Kit versions
Kit version - if the Store House database works for several enterprises and the technology for preparing a dish or semi-finished product differs slightly (or a lot) depending on the enterprise, then for each enterprise you can determine the version of the basic kit or select any other kit.
In addition to the enterprise version, a different version of a kit or a different kit can also be specified by a specific department. This function can be used in the case of one large enterprise or when many small objects are maintained in one database for one enterprise only in the context of departments.
If the "Kit versions" tab is not filled in, for all documents that use the concept of "kit" for processing dishes, the "zero" version of the kit specified on the "Basic parameters" tab will be used by default.
"Version Zero" is the version created by the bundle when the bundle was created.
If you need to specify a different version of the package for a company or specify another package, then on the "Kit versions" tab, you must add this company to the list indicating the version of the package or package. An enterprise is added to the list, which is the "manufacturer" of the dish / semi-finished product, i.e. for the subdivision-supplier of production documents.
You can also set subdivisions in exceptions for which the kit should work according to other rules.
The Kit Versions tab window is divided into four parts:
The upper one is the area for configuring kit versions by enterprise.
The lower one is the area for setting the versions of kits by departments.
The upper and lower regions are in turn divided into "left" and "right" parts. The filling method is the same.
Left side:
Enterprise (Department) – a list of enterprises/departments that are configured to use exclusions when working with product sets.
Produce – set the flag if you want to produce a specific product according to the specified rules for working with a kit at an enterprise/department for sale. If the flag is unchecked, then the enterprise/department does not use production documents to register the sale of this product (does not cook this dish on its own, but receives it from outside for resale).
This flag does not affect the processing of semi-finished products. The need to produce a semi-finished product (lay out into ingredients) is determined directly in the kit.
Right part:
Start date - the start date of using the kit or version of the kit, other than the base values, for the selected enterprise/department.
The first line of the period always has a start date of 01/01/1980. It cannot be changed.
If invoices using kits have not yet been created for the enterprise/department selected in the left part, the system will allow you to edit the version of the base kit or define another kit for the item.
If invoices have already been created for the selected enterprise/department using the base kit, then you must enter a new period from which documents have not yet been created, and define a new version of the kit or another kit.
Kit – the name and version of the kit that will be used by default when creating documents that use product kits.
To add a new business to the list:
Click the mouse in the upper part in the left area of the values \u200b\u200bof the table to be filled;
Press the [Insert] or [↓] key. You can also use the Add line context menu item or the Add line item of the main menu item "Edit";
In the Company field, select the required company from the drop-down list;
The "Produce" flag will be set automatically. Clear this flag if necessary;
In the right part of the window, a line will be automatically added with the beginning of the action on 01/01/1980 and the set from the "Basic parameters" tab of the zero version;
Go to the top right area of the window for further editing;
To add a new division to the list:
Click the mouse in the lower part in the left area of the values \u200b\u200bof the table to be filled;
Press the [Insert] or [↓] key. You can also use the Add line context menu item or the Add line item of the main menu item "Edit";
In the Department field, select the required department from the drop-down list;
The "Produce" flag will be set automatically. Clear this flag if necessary;
In the right part of the window, a line will be automatically added with the beginning of the action on 01/01/1980 and the set from the "Basic parameters" tab of the zero version;
Move to the bottom right area of the window for further editing;
Departments can be specified regardless of the selected enterprise. The list of subdivisions on the "Kit versions" tab can be filtered by enterprises. If the filter is not set, then the list of departments is displayed in full for any enterprise selected in the upper part.
When the flag "Filtering by enterprises" is set, the list
divisions, you can only add divisions for the enterprise highlighted at the top of the screen.
If documents with this product have not yet been created for the company selected on the left side:
For the period 01/01/1980, you can choose:
version of the basic set, other than the zero version, according to which the enterprise will write off when processing production documents. To do this, in the "Version/Number" field, select the required version of the kit from the drop-down list;
another set from the set directory. To do this, position the cursor in the "Set/Description" field and click the button. The kit list window will open. Find the desired kit in the list and double-click to add it to the product card.
If the product is a semi-finished product, and if documents with this product have already been created for the enterprise selected on the left side:
Press the [Insert] or [↓] key to add a row for a new period. You can also use the Add line context menu item or the Add line item of the main menu item "Edit";
In the "Start date" field, set the date from which there are no production documents in the database;
For a new period, you can choose:
version of the basic set, other than the zero version, according to which the enterprise will write off when processing production documents. To do this, in the "Version/Number" field, select the required version of the kit from the drop-down list;
another set from the set directory. To do this, position the cursor in the "Set/Description" field and click the button. The kit list window will open. Find the desired kit in the list and double-click to add it to the product card.
The kit version name will be automatically substituted when selecting the version number if the version name is filled in for the kit;
If necessary, repeat the above steps for other businesses;
Save the document (the main menu item "Document" - "Save document" or the button on the toolbar).
If necessary, you can open any version of the kit for viewing. To do this, position the cursor in the desired line and use the Open package context menu item.
Filling in the "Kit versions" tab is available through group operations for the selected group of goods.
Features of processing the "Kit versions" parameter
In all Store House documents that work with kits (bids, kits, collation lists), the relationship between the product and the kit is stored in the document itself. Relationships are defined when documents are created.
A bundle and its version can be defined in documents:
automatically based on the created settings in the products.
manually by the user when creating a document, from the list of available kits on the product card.
If an item with a kit is directly involved in production documents, then a link to the kit is stored in these documents. That allows you to edit the product card on the "Kit versions" tab without restrictions.
Already created documents will work according to previously defined rules, new documents will work according to newly created rules.
If products with kits are used as "semi-finished products", i.e. are not directly included in production documents, but work as components of other sets with the “Produce” flag, then in production documents there is no reference to sets of such goods, which leads to the need to store the history of changes in the rules for the work of semi-finished products on the cards of goods of these semi-finished products.
For such goods, changing work kits or kit versions on the "Kit versions" tab is available only in the period for which documents have not yet been issued. If you try to make changes in the period for which documents have already been created, the system will display a message.
The system always allows you to add a new enterprise and a zero period of the basic set version to the product card for which documents were drawn up, in order to be able to enter a new period to change the working conditions of the product.
Write-off
The "Write-off" tab is filled in for goods subject to write-off through the documents "Application" - consumption of dishes. Those. You determine from which department the goods will be written off when they are sold
The parameters listed in this tab are optional.
To determine the division of the write-off of goods, fill in the "Write-off" tab.
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Position the cursor in the line "Write off by default";
Click on the button to open
I of the “Subdivisions” directory and double-click the required subdivision;
You can also enter part of the name of the department in the field, and a drop-down list will offer a choice of departments that meet the specified search conditions. Select the desired division with the left mouse button or use the [↑] or [↓] buttons to move the cursor through the list and press the [Enter] key to select the division.
If the Store House program is being used for a chain of businesses or a business with a large number of locations (for example, two or more bars), then you must complete the Location Exceptions area.
The list of places of sale is specified in the directory "Places of sale". This directory can be filled in manually or can be imported from R-Keeper.
If Store House is supposed to work in conjunction with R-Keeper, then the places of sale must be unloaded from R-Keeper and the connection between the place of sale (unloaded from R-Keeper) and the department must be indicated on the “Decommissioning” tab in order to organize a correct write-off.
In the "Exclusions by places of sale" field, list all bundles of places of sale and divisions for organizing write-offs.
For example: one menu item "Coffee Americano" can be sold in the bar on the 1st floor of restaurant 1 and in the bar on the 2nd floor of restaurant 1, as well as in the bar of restaurant 2.
To organize the correct write-off, it is necessary to specify all the conditions for writing off the goods from certain departments, depending on the place of sale of this product.
To add a new department exclusion entry:
Click in the value area of the table in the "Exclusions by places of implementation" field;
Press the [Insert] or [↓] key. You can also use the Add line context menu item or the Add line item of the main Edit menu item;
In the Place of sale column, select a value from the Places of sale dictionary;
In the Subdivision column, select the warehouse from the Subdivision dictionary from which the goods will be written off when they are sold from the specified place of sale;
If necessary, repeat the above steps as many times as necessary;
Save the document (the main menu item "Document" - "Save document" or the button on the toolbar).
When filling in the “Write-off” tab, the division for write-off will be automatically displayed in applications.
Filling in the "Write-off" tab is available through group operations for the selected group of goods.
Routes
A route is a document flow automatically created on the basis of an application, leading to the posting of goods to a department for the possibility of further sale of goods.
Routes make sense to use in enterprises with production units, the implementation of which does not occur directly.
Routes are created for goods that are "ordered" at the production departments by the sales departments.
The parameters listed in this tab are optional.
For goods whose sale fits into the "Package" + "Consignment note" scheme, filling in the "Routes" tab is NOT REQUIRED.
Example of creating a route
There is a separate division "Confectionery Shop", which produces desserts for a chain of restaurants. Desserts are sold in establishments without additional preparation. Restaurants create requests for the "Confectionery Shop" about the need to supply certain desserts. "Confectionery Shop" collects all applications and performs group processing of documents for the total production of desserts. Next, desserts are sent to restaurants.
To be able to process such a production process, it is necessary to organize “Routes” on the dessert product cards.
"Routes" can form three types of incoming documents: incoming invoices, internal transfers and picking.
"Default route" - in this field, you must specify the type of document that accounts for the product "by default" and the counterparty that supplies this product.
"Document type" - select the type of document for registering the receipt. Invoice invoice (mon), Internal movement (vp), Completion (k).
"Contractor" - in this field, specify the supplier of the goods. This can be either an external supplier (for receipts) or in-house departments (for picks and internal transfers).
In the example "Cheesecake" is being prepared by "Pastry Shop". The document of preparation is the document "complete set". Therefore, “k” and the counterparty “Confectionery shop” are selected in the “document type”.
Next, it is necessary to describe the method of transferring the prepared desserts to the points of sale.
“Exceptions by departments” – in this part of the window, you can fill in the differences according to the method of receipt of goods, depending on the departments.
If you want to separate two processes (production and movement), then you need to create exceptions in the routes.
Separation of processes may be required when the production unit collects all requests and organizes a common production document. And then, using different documents, he moves the prepared goods to specific divisions
.
In the example, the Main Warehouse Restaurant1 and Main Warehouse Restaurant2 departments receive "Cheesecake" via an internal transfer document from the Confectionery department.
If the production of desserts takes place under a specific request, then the “Exceptions by divisions” can be omitted. And just fill in the "Write-off" tab.
With these settings, the production operation and the transfer operation will be contained in the same picking document.
If the “Default route” specifies the method of obtaining the VP (internal movement), then for the unit from which the movement will take place, it is MANDATORY to create an “Exception for the unit”.
Goods "Coffee grain" for all divisions comes from the "Main Warehouse". For correct handling of this situation for the "Main warehouse" it is necessary to create an exception that specifies the rule how the "Main warehouse" should receive this product for its balance.
“Exceptions by places of sale” - the method of posting goods may depend not only on the unit, but also on the place of sale.
The "Exclusions by Sales Locations" setting takes precedence over the "Exclusions by Departments" setting.
"Exclusion by places of sale" is filled in for the one selected in the upper part "Exceptions by division"
The principle of operation of the "Exclusions by places of sale" is the same as that of the "Exceptions by divisions". If there are conditions for the places of sale, then they must be filled.
From the example, for applications from the "Main warehouse Restaurant1" subdivision, dessert is credited with the document "vp" from the warehouse "Confectionery shop", but if the place of sale "Bar1 floor P1" is indicated in the application, then the dessert will go to the "Main warehouse Restaurant1" using the document "k" from the "Kitchen Restaurant1" subdivision
Filling in Exceptions on the "Routes" tab
To create a new entry:
Click the mouse in the value area of the table selected for filling;
Press the [Insert] or [↓] key. You can also use the Add Row context menu item or the “Add Row” item of the “Edit” main menu item;
Fill in the cells of the table by selecting values from the opening dictionaries;
If necessary, repeat the above steps as many times as necessary;
Save the document (the main menu item "Document" - "Save document" or the button on the toolbar).
Departmental Exceptions area
Department - Specify the department that will receive the goods. Select a value from the Dictionary Dictionary.
Document type - define the type of document with which the goods will be credited to the department. Select one of the invoice options: Incoming invoice (Mon), Internal transfer (vp), Completion (k).
Contractor - define the supplier of goods for the route. Select a value from the "Correspondents" dictionary for "mon" documents and from the "Subdivisions" dictionary for "vp" and "k" documents.
Enterprise - this field will be filled in automatically based on the department's properties.
Area "Exceptions by places of sale"
Place of sale - define the place of sale, which will change the way the goods and the counterparty are received for the selected division in the "Exceptions by divisions" area. Select the value from the dictionary "Places of sale".
Document type - define the type of document with which the goods will be credited to the subdivision for the place of sale. Select one of the invoice options: Invoice (mon), Internal transfer (vp), Completion (k)
Contractor - define the supplier of goods for the route. Select a value from the "Correspondents" dictionary for "mon" documents and from the "Subdivisions" dictionary for "vp" and "k" documents.
Filling in the "Routes" tab is available through group operations for the selected group of goods.
Manufacturers/Importers
This tab is filled only for the goods "Alcoholic products".
This product property must be filled in for alcoholic products, and if organizations operate in the territory of the Russian Federation and have a license for the retail sale of alcoholic products.
When forming receipts of alcoholic products, for the correct formation of the report "Alcohol Declaration" in the incoming invoices, it is necessary to indicate manufacturers / importers of alcoholic products. To do this, each product that is an alcoholic product must specify a list of possible manufacturers / importers for selection in the invoices.
On the “Manufacturers/Importers” tab of the product card, manufacturers/importers from the “Correspondents” directory are listed, indicating the name of the manufacturer and its checkpoint.
When working with EGAIS, this product property can be filled in automatically when creating invoices through EGAIS.
...
Click in the value area of the table;
Press the [Insert] or [↓] key. You can also use the Add line context menu item or the Add line item of the main Edit menu item;
Click in an empty cell in the KPP column. Click on the button and select the value of the checkpoint from the opened
walking window. The list displays only correspondents with the characteristics "Producer" or "Importer" of alcoholic products.
If necessary, repeat the above steps as many times as necessary;
Save the document (the main menu item "Document" - "Save document" or the button on the toolbar).
After selecting a checkpoint, the Name and Checkpoint Name fields automatically indicate the name of the manufacturer/importer for this product.
In the "Default" field a flag is set for one of the manufacturers/importers, which will be specified for this product by the manufacturer/importer by default when creating incoming documents. When filling in the list of manufacturers/importers, the flag "Default" is set for the first added correspondent. If necessary, the flag can be rearranged.
When creating an incoming document (receipt invoice, surplus of the collation sheet) for this product on the "Goods" tab in the "Checkpoint" column, the manufacturer specified in the product card "by default" will be automatically set. It can be changed manually to a gearbox of another manufacturer from the list of manufacturers of this product.Stock
On the "Stock" tab, you can define the maximum and minimum stock of goods by a department. This will allow you to control the deviation of the calculated balance from the specified maximum and minimum values in the balance statement of residues and the quantitative balance statement of residues. Each division department can have its own specified minimum and maximum inventorystock of goods.
You can also define stock margin default values. Then these settings will be applied to all departments that are not listed in the "Exception"Exceptions field.
The stock margin quantity is specified in the goods base unit of measure of the itemmeasurement. Any field can be left blank, then control on this value will not be performed.
To create a new entry in the exceptionexceptions:
- Click
...
- in the table value area
...
- in the table to be filled in
- Press the
...
- Insert
...
- or
...
- ↓
...
- key. You can also use the Add
...
- line context menu item or the
...
- Add line item of
...
- the Edit main menu item
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- Fill in the table cells
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- by selecting the values
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- from the opening dictionaries
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- If
...
- needed, repeat the above steps as many times as necessary
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- Save the document by the Save document
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- item of the main menu
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- Document item or the
...
- button on the toolbar
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- .
Departmental The Exceptions by divisions area
Subdivision – Divisions — define the subdivision department for which you want to control the minimum and maximum inventorymargins. Select a value from the Subdivisions Departments dictionary.
Min. stock margin and max. margin - — fill in the value in base units of measurement.
If it is necessary to limit the maximum stock in margin for a subdivision department or to control the presence of goods only in specific subdivisions, then in the fields Min. stock and max. the margin can be set to 0departments, then you can set the 0 value in the Min. margin and Max. margin fields, including in the default values. On Fig. an example of filling out a product card is given, when the control of residues
In the example on the figure below, the margin control is carried out at two divisions, and there should be no residues for the remaining divisions.margins at other departments.
Allergens
On the Allergens tab, you can define a list (list) of allergens in the productgoods. This will provide a list of allergens in the dish in which the products goods are used.
To create a new entry:
- Click in the table value area
...
- in the table to be filled in
- Press the Insert or ↓ key. You can also use the Add
...
- line context menu item or the Add
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- line item of
...
- the Edit main menu item
- Select
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- a required value from the drop-down list
- If
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- needed, repeat the above steps as many times as
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- necessary
- Save the document by the Save document
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- item of the main menu Document item
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- or the
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- button on the toolbar.