Filling in Goods Card

The goods card is shown in the figure:

The upper area of ​​the Goods window contains the fields Code, Name, Group, Category and Account. category, the lower area of ​​the "Product" window contains the tabs of the product card: Basic parameters, Units of measurement, Additional. parameters, Write-off, Routes, Manufacturers.

Code, Name and Group of Goods

• Code — a goods item number, filled in automatically when creating a goods card. This field is sequentially numbered and has only a digital value Code=RID of goods (internal coding)

  • Codes for goods imported from r_keeper are also automatically assigned according to the StoreHouse numbering rules. The r_keeper code is filled in the corresponding field of the Main parameters tab
  • The Store House code cannot be changed manually.
• Name — specify the name of the goods in this field. The maximum number of characters is 255
• Group — by default, this field specifies the goods group in which the goods are created. If necessary, you can change the group. To do this, left-click on the name of the group, then click on the  button that appears at the end of the line and select the required goods group from the window that opens. The window for selecting a goods group can also be opened by double-clicking on the name of the group in the Group line.
  You can also change the goods group of already created goods or a selected goods group by dragging them in the tree structure image window from one group to another. In this case, a window will appear in which you need to confirm the transfer of goods to another group.
  
  

  Different types of the mouse cursor icon have different meanings:

  • A circle divided in half — the dragged object cannot be moved if dragging is completed right now
  • A small white rectangle — if dragging is completed, the currently selected item will be moved to the specified location.

Category and Accounting Category

Category is a goods property that allows you to apply additional filters in reports. It is a required field.
The list of categories is determined in the Goods categories dictionary.
To assign a сategory to the goods, select the required category from the drop-down list.

Account category or acct. category is a goods property that allows you to apply additional filters in reports and generate different accounting entries based on one business transaction — one document. It is a required field.
The list of accounting categories is determined in the Accounting categories of goods dictionary.
To assign an accounting category to the goods, select the required accounting category from the drop-down list.
Assignment of goods categories can be performed through group operations with goods.
For goods imported from r_keeper, the ategory and Acct. category fields will be filled in automatically.

Main Settings

Filling in the Main parameters tab:

Goods Type

Type — a required field.

Goods can be of three types:

• Goods
• Services
• Calculation.

Services — do not participate in the document flow, that is, they are not recorded in goods movement documents but have a sale price and are recorded in accounting documents. Examples of service type goods: a client orders a song, billiards, etc. For goods of the service type, the Routes and Manufacturers tabs are not filled.

Calc. — this type is selected for goods that should to be used in sets — technological cards, but do not require write-off and sale, for example, water.
When choosing the Service and Calc. type, goods options are not displayed on the Main parameters tab. As well as the Set versions, Routes, Manufacturers and Margin tabs.

Goods are tangible assets recorded in the StoreHouse warehouse system.

Goods options include the following flags:

• calculate energy value
• use scales for stock-taking
• alcoholic products
• do not use for alc decl
• goods requiring certification.

Goods Options — Calculate Energy Value

When you set the calculate energy value flag, the Nutritional value per 100 g fields become active.
To be able to calculate the energy value of produced dishes and semi-finished products, the energy value of the ingredients can be specified in the goods cards. Regarding the data specified in the proteins, fats and carbohydrates fields, the energy value of this very product itself and as well as the energy value of dishes (sets) in which this product will be used will be calculated.

Fill in the proteins, fats and carbohydrates fields with the values ​​in grams. Next, the system will calculate the energy value of the product per 100g based on the following formula:

Energy (in Kcal) = 4x (Proteins and carbohydrates mass in grams) + 9 x mass of fat in grams.

To calculate the energy value of alcoholic products, an extended formula is used. The % content of ethanol in alcoholic products is used.
The energy value of alcohol-containing products, expressed in calories, is the sum of the calorie content of nutrients and alcohol.

The formula for calculating Kcal per 100g, taking alcohol into account :
Energy (in Kcal) = 4x (Proteins and carbohydrates mass in grams) + 9 x mass of fat in grams + (% of ethanol/0.96x7)x0.75

Where:

• % of ethanol — percentage of ethyl alcohol in alcoholic products
• 0.96 (g) — the maximum amount of ethanol in 100g of products
• 7 (kcal) — the number of kcal released during the processing of 1 gram of alcohol in the human body
• 0.75 — the error coefficient of ethanol assimilation.

To calculate the energy value for alcoholic products, in the % of ethanol field, enter the corresponding percantage of ethyl alcohol in the product.

Goods Options — Use Scales for Stock-Taking

The use scales for stock-taking option is used if you intend to use scales when inventorying goods. This flag is set, for example, for weighing open bottles of bar goods. The data from the scales can be entered in the gross column of the delivery notes, which will allow you to calculate the weight of the liquid.
It is not required to connect scales to StoreHouse.

Goods Options — Goods Requiring Certification

The goods requiring certification flag is set for goods of own production, subject to certification, or purchased goods with an expiration date in hours.
When this flag is set, the Expiration (h) line appears. Here, you should enter the expiration date of this product in hours.

Produce

The Produce flag must be set for those goods for which, when registering an expense write-off, an obligatory set is required. I.e. the write-off must occur according to a given set of components, which is determined by the set associated with the goods.

If, when writing off a certain set of r_keeper goods, the sets are not required — for example, Cigarettes — then this flag can be removed through group operations.

Goods Set

If the StoreHouse goods is a dish or a semi-finished product, and you want to organize the production of this product at your own enterprise using a technological card, then, for such goods, you need to make a lonk with a set — a set of ingredients.
To do this, in the Set field, select a set from the Sets dictionary, according to which the ingredients consumption for write-off will be calculated.

Sets should have already been created in the Sets dictionary. To select a set, click in the Set field and then click on the  button to open the Sets dictionary, find the required set and double-click to select it.

You can also enter a part of the set name in the Set field and the drop-down list will offer a choice of sets satisfying the specified search conditions. Select the required set with the left mouse button or use the [↑] or [↓] buttons to move the cursor through the list and press the Enter key to select the set.

When adding a link between goods and a set, it is important to ensure that the goods have the same unit of measurement as the yield per unit UOM specified when the set was created. If there is no yield per unit UOM of the set in the list of units of measure of the goods, the system will display the following message: Yield per unit UOM for a linked set is not specified for the goods item.

If the link to the set is set incorrectly, delete it by moving the cursor to the Set field and press the Delete key on the keyboard.

The link between the goods and the set can be specified automatically by creating a set based on the goods, if the sets have not yet been created in the system.

When creating or importing an order, the specified set will be automatically added to the order, unless there are exceptions.

If the StoreHouse database works with several enterprises and the technology for preparing one dish differs depending on the enterprise, then ou can define different set versions or different sets for each enterprise. These settings are made on the Set versions tab.

The base set can be changed even if the goods with this set was used in delivery notes, because information on the use of a particular set with goods is stored in documents.

If the goods are a semi-finished product and are not used directly in invoices, but are used to obtain the ingredients of a semi-finished product in delivery notes, then it will not be possible to change the base set. To change the used semi-finished product set, you can use the Sit versions functionality.

RK Code

Since StoreHouse uses its own coding system for goods, the RK Code field has been added to search for goods imported from r_keeper by r_keeper code. This field is filled in automatically with the value from the Code field of the dish card in r_keeper.
When searching for goods, this field can be used as a filter.

Units of Measurement

You can create an unlimited number of units of measurement for the goods. For example, you buy coffee grains in different packages — 1kg, 0.5kg, 0.2kg, etc. There is no need to create different goods for all these packages, it is enough to enter the necessary units of measurement in the Units of measurement dictionary, set the coefficient of connection between them and add the required list of units of measurement to the goods card.

Flags of Goods Card UOMs

In the goods card, it is possible to specify different properties for units of measurement: Base, Calculation, Reports, Requests, Auto documents. These properties are automatically set for the first added UOM in the goods card. Later, properties can be redefined for different UOMs.

• The Base unit of measurement is a required property of the goods card. Without a base unit of measurement, it is impossible to save an item.
  In the StoreHouse database, the goods quantity is recorded in the base UOM. Thus, upon receipt, movement or expenditure of goods in different units of measurement, in the database the quantity will be recalculated into the base UOM, and the balances in the StoreHouse database will be stored in the base UOM.
  Coefficients for other UOMs are set in regard to the base UOM.
  The first UOM added to the goods card will have the Base flag set
• Calculation — this property is set for the UOM, in which the goods will be displayed when adding it to the set from the dictionary. Later, this UOM can be changed in the set, if needed
• Reports — this property is set for the UOM, in which this goods will be displayed in StoreHouse reports
  For example: to work with alcoholic products, the LITER unit of measurement should be added to the goods card. But if a specific alcohol product is accounted in bottles, then for the convenience of displaying reports, this property can be specified on the bottle unit of measurement, then reports will be generated in bottles
• Requests — this property is set for the UOM, which will be used in the request — created nanually or imported — by default
• Auto documents — this property is set for the UOM that will be used to create autodocuments based on requests.

Adding UOM to Goods Card

To add a new unit of measurement:

1. Click in the value area of ​​the table. Press the [Insert] or [↓] key. You can also use the Add line item of the context menu or the same option of the Edit main menu item.
   An empty line will be added
2. Left-click in the UOM field of the new line and then click the  button to open the Units of measurement dictionary
3. Select the required unit of measurement
   
4. Enter the conversion coefficient for the base unit of measurement. The coefficient will be determined automatically if a new UOM is added from the same unit group as the base one

• If the UOM was added by mistake, to delete it place the cursor on the desired line and press the [Ctrl] + [Del] key combination or use the Delete line option of the context menu or of the Edit main menu item.
• You cannot change an existing unit of measurement in the goods card. To edit the required one, add the correct UOM, reassign all flags to it, and delete the wrong UOM.

Conversion Coefficient

In the Coefficient column, you should specify the coefficient of conversion of a new added UOM to the base UOM.
This field will be filled in automatically by the system when adding UOMs from one UOM group, because the coefficient is set when creating UOMs in the Units of measurement dictionary.

For example, the Chicken Egg goods can be accounted in pieces and grams. In the goods card, specify the appropriate units of measurement.
The Piece UOM is set as a base one, because it is more convenient to keep accounting of these goods. It is also generally considered that one Chicken Egg of a standard size has a weight of 40g.
Since Piece is the base UOM in the example, the coefficients for all other UOMs should be set in regard to to this base UOM, i.e. How many pieces of Chicken eggs are there in 1g. To do this, a proportion is drawn up and the corresponding coefficient is calculated:

1 pc = 40 g
X pcs = 1 g
1g = 1pc/40gr = 0.025

If you later add another UOM — f.ex., Kg — then the system will automatically calculate the coefficient, because Kg is from the same UOM group as the G UOM and the coefficient between them is set in the Units of measurement dictionary, and the coefficient between G and Piece is already set as well.
The coefficient set manually can be changed at any time by editing it in the goods card.

Container Weight

If you intend to use scales when working with delivery notes — i.e. to enter data from scales weighing an unpacked package — then set the Use scales for stock-taking flag on the Main parameters tab of the goods card.
Despite the name of the parameter, this functionality can be used for delivery notes of any type.
When this flag is set, the container weight UOM — G — is automatically added and the Container weight column appears on the Units of measurement tab.

After setting the Use scales for stock-taking flag, the G unit of measurement is added to the UOMs of the goods card.

Next, set the weight of empty containers in G for each UOM/package.
For example, you create the Bottle 0.7 UOM for the Milk goods. The base goods unit is litre. The coefficient for Bottle 0.7 is 0.7. The container weight is 250g. Now, when filling in the Gross column in any delivery note, you can enter the weight of an open bottle, while the container weight will be taken into account when recalculating into the base unit of measurement.

Automatically Added UOMs

Some flags set on the Main parameters tab lead to the units of measurement being automatically added to the Units of measurement tab. Moreover, different flags add different units of measurement from different groups. If you set the flags before filling the Units of measurement tab, then the UOM which flag has been set first will be created as a base one.
Therefore, for the correct filling of the goods card, before setting the flags, it is better to fill in the Units of measurement tab and specify the necessary coefficients, and only then edit the required properties.
If it is convenient for you to use the automatic option of adding UOMs, first set a flag for the required property, which will add the preferred base UOM, and only then set the rest of the flags.
For example, you create the wine goods. When creating these goods, you should set the Use scales for stock-taking and Alcoholic products flags. Since it is convenient to use a liter as a base unit for this product, the Alcoholic products flag should be set first. On the Units of measurement tab, the Liter unit of measurement will be automatically added as the base unit. After that, you can set the Use scales for stock-taking flag, and the G UOM will automatically be added on the Units of measurement tab, but Liter will still remain the base UOM. Next, you need to specify the conversion coefficient for G and Liter.

Additional Parameters

Filling in these fields simplifies the creation of documents by substituting standard values ​​from the goods card.
The Additional Parameters tab is divided into two parts: the upper one is Default and the lower one is Exceptions by enterprises.
The Default area contains the standard goods card data that will be used by default when creating documents, if the created documents do not meet the exceptions conditions or exceptions are not created.
The Exceptions by enterprises area contains data that differs from the standard ones in the context of enterprises. If several enterprises are supposed to be used in the database, then the same goods may have different properties depending on the enterprise.
For example, the VAT rate. If there are two enterprises in the database, and one of them keeps records according to the general taxation system, and the second one — according to the simplified taxation system, then to make creating documents more convenient, an exception is created for the second enterprise, and a tax rate other than the standard one is specified for the goods.

Default area

For sets — 1(%) and 2(%) — setting for goods that are used when creating sets. It allows specifying a standard value for the change in weight or volume of goods during cold processing — 1 (%) — or hot processing — 2 (%). The specified values ​​will be automatically entered into the corresponding fields of the set when adding the product to the set
The values of the fields are specified in percents (%). A negative value is specified in case of a decrease in the goods weight, a positive value — in case of the weight increase.

For ABC analysis — a goods property that defines the rule for the goods processing when generating the Product ABC Analysis report. The default value is Not defined. This field can be assigned to a goods group through the group operations.
Other two values of this field are:

• Goods — assigned to the goods that are sold through the r_keeper cash station and are not piece goods. They are not displayed in the report
• Raw materials — assigned to goods that are ingredients and/or goods that are sold as piece goods. This type is displayed in the report.

For external systems — a property, which determines the belonging of the goods to external integration systems (VETIS, EGAIS, etc.). The default value is Not defined. This option is only used in Russia. 

Purchase — in the fields of this column group, specify the values ​​of the price and tax rates to create receipt notes. You can only fill in tax rates if there is no standard price for the goods.

The fields of the Purchase column group are filled in manually. It makes sense to fill fields for those goods which are used in receipt operations — i.e. for purchased ingredients.
You can specify the value of Price without taxes and select tax rates from the list, then Price with taxes will be calculated automatically.
If only Price with taxes is known, then first specify the tax rates, and then fill in the Price with taxes field. The value of Price without taxes will be calculated automatically.
The specified prices and tax rates will be used in delivery notes, if there are no price lists and exceptions for enterprises created in the system, or the Insert price from the last receipt setting is not activated in the user rights.

Sale — in the fields of this column group, enter the price and tax rates values for delivery notes and requests created manually. You can only fill in tax rates if there is no standard price for the goods.
The fields of the Sale column group can be filled in manually or automatically when importing goods from r_keeper.  It makes sense to fill fields for the goods participating in the sale — i.e. for sold dishes and resold goods.
When filling in the columns manually, you can specify the value of Price without taxes and select tax rates from the list, then Price with taxes will be calculated automatically.
If only Price with taxes is known, then first specify the tax rates, and then fill in the Price with taxes field. Price without taxes will be calculated automatically.
Prices are determined for the goods base unit of measurement.
For goods imported from r_keeper, if units of measurement were added and the base units were redefined after the menu import, then the next time the menu is imported, the prices will be recalculated with regard to the coefficient of converting the for requests UOMs into base ones.
The specified prices and tax rates will be used in delivery notes and requests created manually, if there are no price lists and exceptions for enterprises created in the system, or the Insert price from the last receipt setting is not activated in the user rights.

Exceptions by Enterprises area

In the fields of the Exceptions by enterprises area, you should specify values of Purchase, Sale and Set version for specific enterprises, different from values specified by default.
In receipt and delivery notes, the enterprise is determined according to the department or warehouse specified as the recipient or supplier respectively.
The price and tax rates specified in the exceptions will be used when adding goods to delivery notes if there are no price lists created in the system, or the Insert price from the last receipt/expenditure setting is not activated in the user rights.

To add a line to Exceptions by enterprises, do the following:

• Left-click in the value area of ​​the table being filled
• Press the Insert or ↓ key. You can also use the Add line item of the context menu item or the same option of the Edit main menu item
• In the Enterprise field, select the required enterprise from the drop-down list
• If necessary, specify prices and tax rates. By default, values ​​from the Default area will be used
• If necessary, repeat the above steps for other enterprises

• Save the document by the Save document item of the main menu Document item or the  button on the toolbar.

  For goods imported from r_keeper, differences by enterprises will be created automatically if:

  • Import is configured for several restaurants
  • Differences by restaurants are created in r_keeper — price types and tax groups
  • In the settings, the parameters for uploading taxes from r_keeper are specified.

  If in r_keeper prices or taxes are different for different restaurants, and rules are set for unloading these departments in the import settings, then the change in sale tax rates and sale prices for r_keeper products will be updated with each import from r_keeper references
  The list of tax rates is available in group operations for a selected group of goods.

Set versions

If the StoreHouse database is used for several enterprises and the dish semi-finished product cooking technology differs depending on the enterprise, then you can determine the version of the basic set or select any other set for each enterprise .
Moreover, you can assign a different set version or a different set for a specific department. This function can be used for one large enterprise or when many small objects use one database for one enterprise only in the context of departments.

The zero version is the version created automatically when the set is created.
If you need to specify a different set version or just another set for the enterprise, then on the Set versions tab, add this enterprise to the list indicating the set or the version. An enterprise added to the list is the manufacturer of the dish/semi-finished product, i.e. for the supplier department of production documents.
In the Exceptions by enterprises, you can also specify the departments for which the set should work according to other rules.

The Set versions tab window is divided into four parts:

• The upper one is the area for configuring set versions by enterprises
• The lower one is the area for configuring set versions by departments
• The upper and lower parts are in their turn divided into left and right parts. The filling method is the same.

Left side:

• Enterprise (Department) — a list of enterprises or departments for which the use of exclusions for work with goods sets is configured

• Produce — set the flag if you want to produce specific goods according to the specified rules for working with a set at an enterprise/department for sale. If the flag is unchecked, then the enterprise/department does not use production documents to register the sale of this product, i.e. does not cook this dish on its own, but receives it from a supplier for resale.

  This flag does not affect the processing of semi-finished products. The need to produce a semi-finished product — to separate into ingredients — is determined directly in the set.

Right part:

• Start date — the start date of using the set or the set version, other than the base values, for the selected enterprise/department
  The first line of the period always has a start date of 01/01/1980. It cannot be changed.
  If delivery notes using sets have not yet been created for the enterprise/department selected in the left part, the system will allow editing the version of the base set or selecting another set for the goods.
  If delivery notes have already been created for the selected enterprise/department using the base set, then you should specify a new period from which documents have not yet been created, and select a new set version or another set.
• Set — the name and version of the set that will be used by default when creating documents that use goods sets.

To add a new enterprise to the list:

1. Lef-click the blank space of the upper left area
2. Press the Insert or ↓ key. You can also use the Add line context menu item or the Add line option of the Edit main menu item
3. In the Enterprise field, select the required company from the drop-down list
4. The Produce flag will be set automatically. Uncheck this flag if necessary
5. In the right part of the window, a line will be automatically added with the start date of 01/01/1980 and the set from the Main parameters tab of the zero version
6. Go to the upper right area of ​​the window for further editing.

To add a new department to the list:

1. Lef-click the blank space of the lower left area
2. Press the Insert or ↓ key. You can also use the Add line context menu item or the Add line option of the Edit main menu item
3. In the Department field, select the required department from the drop-down list
4. The Produce flag will be set automatically. Uncheck this flag if necessary
5. In the right part of the window, a line will be automatically added with the start date of 01/01/1980 and the set from the Main parameters tab of the zero version
6. Move to the lower right area of ​​the window for further editing.

If documents with the required goods have not yet been created for the enterprise selected in the left area, you can choose for the period 01/01/1980:

• Version of the basic set, other than the zero version, according to which the enterprise will perform write-off when processing production documents. To do this, in the Version/Number field, select the required set version from the drop-down list
• Another set from the set reference. To do this, position the cursor in the Set/Name field and click the  button. The set list window will open. Find the required set in the list and double-click to add it to the goods card.

If the goods are a semi-finished product, and if documents with these goods have already been created for the enterprise selected on the left side:

• Press the [Insert] or [↓] key to add a row for a new period. You can also use the Add line context menu item or the Add line item of the main menu item "Edit";
• In the "Start date" field, set the date from which there are no production documents in the database;
• For a new period, you can choose:
  
  • Version of the basic set, other than the zero version, according to which the enterprise will perform write-off when processing production documents. To do this, in the Version/Number field, select the required set version from the drop-down list
  • Another set from the set reference. To do this, position the cursor in the Set/Name field and click the  button. The set list window will open. Find the required set in the list and double-click to add it to the goods card
• The set version name will be automatically added when selecting the version number if the version name is filled in for the set
• If necessary, repeat the above steps for other enterprises
• Save the document by the Save document item of the main menu Document item or the  button on the toolbar.

If necessary, you can open any version of the set for viewing. To do this, position the cursor in the required line and use the Open set context menu item.

Filling in the "Kit versions" tab is available through group operations for the selected group of goods.

Features of processing the "Kit versions" parameter
In all Store House documents that work with kits (bids, kits, collation lists), the relationship between the product and the kit is stored in the document itself. Relationships are defined when documents are created.
A bundle and its version can be defined in documents:

automatically based on the created settings in the products.
manually by the user when creating a document, from the list of available kits on the product card.
If an item with a kit is directly involved in production documents, then a link to the kit is stored in these documents. That allows you to edit the product card on the "Kit versions" tab without restrictions.
Already created documents will work according to previously defined rules, new documents will work according to newly created rules.
If products with kits are used as "semi-finished products", i.e. are not directly included in production documents, but work as components of other sets with the “Produce” flag, then in production documents there is no reference to sets of such goods, which leads to the need to store the history of changes in the rules for the work of semi-finished products on the cards of goods of these semi-finished products.
For such goods, changing work kits or kit versions on the "Kit versions" tab is available only in the period for which documents have not yet been issued. If you try to make changes in the period for which documents have already been created, the system will display a message.

The system always allows you to add a new enterprise and a zero period of the basic set version to the product card for which documents were drawn up, in order to be able to enter a new period to change the working conditions of the product.

Write-off
The "Write-off" tab is filled in for goods subject to write-off through the documents "Application" - consumption of dishes. Those. You determine from which department the goods will be written off when they are sold

The parameters listed in this tab are optional.
To determine the division of the write-off of goods, fill in the "Write-off" tab.

On this tab, there is also the concept of "Default" and "Exceptions".
If the Store House program is used for one small enterprise, where write-offs occur for each product from one division, without variations, then it is enough to fill in the “Write off by default” value.
For example, an enterprise has two divisions (Bar and Kitchen). If dishes are written off at the place of preparation (salads from the kitchen, drinks from the bar), then for such enterprises, only the “Write off by default” values ​​are filled in on the product cards
To assign a "default" write-off unit:

Position the cursor in the line "Write off by default";
Click on the button to open 

I of the “Subdivisions” directory and double-click the required subdivision;
You can also enter part of the name of the department in the field, and a drop-down list will offer a choice of departments that meet the specified search conditions. Select the desired division with the left mouse button or use the [↑] or [↓] buttons to move the cursor through the list and press the [Enter] key to select the division.

If the Store House program is being used for a chain of businesses or a business with a large number of locations (for example, two or more bars), then you must complete the Location Exceptions area.
The list of places of sale is specified in the directory "Places of sale". This directory can be filled in manually or can be imported from R-Keeper.

If Store House is supposed to work in conjunction with R-Keeper, then the places of sale must be unloaded from R-Keeper and the connection between the place of sale (unloaded from R-Keeper) and the department must be indicated on the “Decommissioning” tab in order to organize a correct write-off.
In the "Exclusions by places of sale" field, list all bundles of places of sale and divisions for organizing write-offs.
For example: one menu item "Coffee Americano" can be sold in the bar on the 1st floor of restaurant 1 and in the bar on the 2nd floor of restaurant 1, as well as in the bar of restaurant 2.
To organize the correct write-off, it is necessary to specify all the conditions for writing off the goods from certain departments, depending on the place of sale of this product.
To add a new department exclusion entry:

Click in the value area of ​​the table in the "Exclusions by places of implementation" field;
Press the [Insert] or [↓] key. You can also use the Add line context menu item or the Add line item of the main Edit menu item;
In the Place of sale column, select a value from the Places of sale dictionary;
In the Subdivision column, select the warehouse from the Subdivision dictionary from which the goods will be written off when they are sold from the specified place of sale;
If necessary, repeat the above steps as many times as necessary;
Save the document (the main menu item "Document" - "Save document" or the button on the toolbar).
When filling in the “Write-off” tab, the division for write-off will be automatically displayed in applications.

Filling in the "Write-off" tab is available through group operations for the selected group of goods.
Routes
A route is a document flow automatically created on the basis of an application, leading to the posting of goods to a department for the possibility of further sale of goods.
Routes make sense to use in enterprises with production units, the implementation of which does not occur directly.
Routes are created for goods that are "ordered" at the production departments by the sales departments.

The parameters listed in this tab are optional.
For goods whose sale fits into the "Package" + "Consignment note" scheme, filling in the "Routes" tab is NOT REQUIRED.

Example of creating a route
There is a separate division "Confectionery Shop", which produces desserts for a chain of restaurants. Desserts are sold in establishments without additional preparation. Restaurants create requests for the "Confectionery Shop" about the need to supply certain desserts. "Confectionery Shop" collects all applications and performs group processing of documents for the total production of desserts. Next, desserts are sent to restaurants.
To be able to process such a production process, it is necessary to organize “Routes” on the dessert product cards.

"Routes" can form three types of incoming documents: incoming invoices, internal transfers and picking.
"Default route" - in this field, you must specify the type of document that accounts for the product "by default" and the counterparty that supplies this product.
"Document type" - select the type of document for registering the receipt. Invoice invoice (mon), Internal movement (vp), Completion (k).
"Contractor" - in this field, specify the supplier of the goods. This can be either an external supplier (for receipts) or in-house departments (for picks and internal transfers).
In the example "Cheesecake" is being prepared by "Pastry Shop". The document of preparation is the document "complete set". Therefore, “k” and the counterparty “Confectionery shop” are selected in the “document type”.
Next, it is necessary to describe the method of transferring the prepared desserts to the points of sale.
“Exceptions by departments” – in this part of the window, you can fill in the differences according to the method of receipt of goods, depending on the departments.
If you want to separate two processes (production and movement), then you need to create exceptions in the routes.
Separation of processes may be required when the production unit collects all requests and organizes a common production document. And then, using different documents, he moves the prepared goods to specific divisions 

.
In the example, the Main Warehouse Restaurant1 and Main Warehouse Restaurant2 departments receive "Cheesecake" via an internal transfer document from the Confectionery department.
If the production of desserts takes place under a specific request, then the “Exceptions by divisions” can be omitted. And just fill in the "Write-off" tab.

With these settings, the production operation and the transfer operation will be contained in the same picking document.

If the “Default route” specifies the method of obtaining the VP (internal movement), then for the unit from which the movement will take place, it is MANDATORY to create an “Exception for the unit”.

Goods "Coffee grain" for all divisions comes from the "Main Warehouse". For correct handling of this situation for the "Main warehouse" it is necessary to create an exception that specifies the rule how the "Main warehouse" should receive this product for its balance.
“Exceptions by places of sale” - the method of posting goods may depend not only on the unit, but also on the place of sale.

The "Exclusions by Sales Locations" setting takes precedence over the "Exclusions by Departments" setting.
"Exclusion by places of sale" is filled in for the one selected in the upper part "Exceptions by division"
The principle of operation of the "Exclusions by places of sale" is the same as that of the "Exceptions by divisions". If there are conditions for the places of sale, then they must be filled.
From the example, for applications from the "Main warehouse Restaurant1" subdivision, dessert is credited with the document "vp" from the warehouse "Confectionery shop", but if the place of sale "Bar1 floor P1" is indicated in the application, then the dessert will go to the "Main warehouse Restaurant1" using the document "k" from the "Kitchen Restaurant1" subdivision
Filling in Exceptions on the "Routes" tab
To create a new entry:

Click the mouse in the value area of ​​the table selected for filling;
Press the [Insert] or [↓] key. You can also use the Add Row context menu item or the “Add Row” item of the “Edit” main menu item;
Fill in the cells of the table by selecting values ​​from the opening dictionaries;
If necessary, repeat the above steps as many times as necessary;
Save the document (the main menu item "Document" - "Save document" or the button on the toolbar).
Departmental Exceptions area
Department - Specify the department that will receive the goods. Select a value from the Dictionary Dictionary.
Document type - define the type of document with which the goods will be credited to the department. Select one of the invoice options: Incoming invoice (Mon), Internal transfer (vp), Completion (k).
Contractor - define the supplier of goods for the route. Select a value from the "Correspondents" dictionary for "mon" documents and from the "Subdivisions" dictionary for "vp" and "k" documents.
Enterprise - this field will be filled in automatically based on the department's properties.
Area "Exceptions by places of sale"
Place of sale - define the place of sale, which will change the way the goods and the counterparty are received for the selected division in the "Exceptions by divisions" area. Select the value from the dictionary "Places of sale".
Document type - define the type of document with which the goods will be credited to the subdivision for the place of sale. Select one of the invoice options: Invoice (mon), Internal transfer (vp), Completion (k)
Contractor - define the supplier of goods for the route. Select a value from the "Correspondents" dictionary for "mon" documents and from the "Subdivisions" dictionary for "vp" and "k" documents.

Filling in the "Routes" tab is available through group operations for the selected group of goods.
Manufacturers/Importers
This tab is filled only for the goods "Alcoholic products".
This product property must be filled in for alcoholic products, and if organizations operate in the territory of the Russian Federation and have a license for the retail sale of alcoholic products.
When forming receipts of alcoholic products, for the correct formation of the report "Alcohol Declaration" in the incoming invoices, it is necessary to indicate manufacturers / importers of alcoholic products. To do this, each product that is an alcoholic product must specify a list of possible manufacturers / importers for selection in the invoices.
On the “Manufacturers/Importers” tab of the product card, manufacturers/importers from the “Correspondents” directory are listed, indicating the name of the manufacturer and its checkpoint.

When working with EGAIS, this product property can be filled in automatically when creating invoices through EGAIS.

To add a new entry:

Click in the value area of ​​the table;
Press the [Insert] or [↓] key. You can also use the Add line context menu item or the Add line item of the main Edit menu item;
Click in an empty cell in the KPP column. Click on the button and select the value of the checkpoint from the opened 

walking window. The list displays only correspondents with the characteristics "Producer" or "Importer" of alcoholic products.

If necessary, repeat the above steps as many times as necessary;
Save the document (the main menu item "Document" - "Save document" or the button on the toolbar).
After selecting a checkpoint, the Name and Checkpoint Name fields automatically indicate the name of the manufacturer/importer for this product.
In the "Default" field a flag is set for one of the manufacturers/importers, which will be specified for this product by the manufacturer/importer by default when creating incoming documents. When filling in the list of manufacturers/importers, the flag "Default" is set for the first added correspondent. If necessary, the flag can be rearranged.
When creating an incoming document (receipt invoice, surplus of the collation sheet) for this product on the "Goods" tab in the "Checkpoint" column, the manufacturer specified in the product card "by default" will be automatically set. It can be changed manually to a gearbox of another manufacturer from the list of manufacturers of this product.

Stock
On the "Stock" tab, you can define the maximum and minimum stock of goods by department. This will allow you to control the deviation of the calculated balance from the specified maximum and minimum values ​​in the statement of residues and the quantitative statement of residues. Each division can have its own minimum and maximum inventory.
You can also define stock default values. Then these settings will be applied to all departments that are not listed in the "Exception".

The stock quantity is specified in the base unit of measure of the item. Any field can be left blank, then control on this value will not be performed.
To create a new entry in the exception:

Click the mouse in the value area of ​​the table selected for filling;
Press the [Insert] or [↓] key. You can also use the Add Row context menu item or the “Add Row” item of the “Edit” main menu item;
Fill in the cells of the table by selecting values ​​from the opening dictionaries;
If necessary, repeat the above steps as many times as necessary;
Save the document (the main menu item "Document" - "Save document" or the button on the toolbar).
Departmental Exceptions area
Subdivision – define the subdivision for which you want to control the minimum and maximum inventory. Select a value from the Subdivisions dictionary.
Min. stock and max. margin - fill in the value in base units.
If it is necessary to limit the maximum stock in a subdivision or to control the presence of goods only in specific subdivisions, then in the fields Min. stock and max. the margin can be set to 0, including in the default values. On Fig. an example of filling out a product card is given, when the control of residues is carried out at two divisions, and there should be no residues for the remaining divisions.

Allergens
On the Allergens tab, you can define a list (list) of allergens in the product. This will provide a list of allergens in the dish in which the products are used.

To create a new entry:

Click in the value area of ​​the table selected for filling

Press the Insert or ↓ key. You can also use the Add Row context menu item or the Add Row item of the main Edit menu item

Select the required value from the drop-down list

If necessary, repeat the above steps as many times as needed.

Save the document: select the main menu item Document - Save Document or the button on the toolbar.