Own Legal Entities

The Own Legal Entities directory contains information about company-owned legal entities and their details.

Own Legal Entities are used for:

Configuring the Financial Module
Setting up draft beer and low-alcohol beverage sales

Directory Structure

The directory Settings > Head Office > Own Legal Entities contains two preset groups:

IE - for individual entrepreneur records
Own Legal Entities - for legal entity records

Group properties have system preset values:

Code — unique directory item code
GUID — unique identifier
Name — directory item name
Status — item status
Preset — editing access level

Legal entities and their details cannot be transferred between groups.

Creating a New Legal Entity

To add a new legal entity:

Navigate to Settings > Head Office > Own Legal Entities. Select the Own Legal Entities group and choose New Legal Entity from the context menu.
Fill in all required values in the Properties tab:
Name - directory item name
- Status — item status
- Preset — editing access level (Dealer Preset or Not Preset)
- TIN — 10-digit taxpayer ID for legal entities
  The TIN must be unique and valid to avoid fiscal receipt issues.
  If an incorrect number of digits is entered in the TIN, the system will display an on-screen message.
- Account for import statement — the counterparty account that will generate the financial transaction for bank statement imports.
  The "Transfer to Own Legal Entity" account is predefined and non-editable.
- Cash flow account – comments to the transaction. Used together with the account when importing statements, for counterparties. Filling in the cash flow account is not mandatory.
Change the status to Active
Save the changes

Next, create details for the previously created legal entity. To do this, go to the Entity Details tab and select New Entity Details item from the context menu.

Fill in the values of the required elements and details:

Basic section:

Agent type – type of correspondent in the agent/commission payment scheme. For example, agent or commission agent
Phone – contact phone number. Used in agent sales settings

Main section:

BIC – detail of the legal entity. Used for importing bank statements
Account number – detail of the legal entity. Used for importing bank statements
GUID – unique identifier
KPP (Tax Registration Reason Code) – detail of the legal entity (not used for individual entrepreneurs)
Name – name of the directory item
PSRN – detail of the legal entity
Status – status of the directory item

Details must not be fictitious, otherwise there will be problems when issuing a fiscal receipt.

Creating a new individual entrepreneur

To add a new individual entrepreneur:

Go to the directory Settings > Head Office > Own Legal Entities. Select the group IE and choose New individual entrepreneur from the context menu.
Fill in all required values on the Properties tab:
- Name – name of the directory item
- Status – status of the directory item
- Preset – access option for editing item values. You can choose one of two options: Dealer preset or Not preset
- TIN – counterparty TIN for individual entrepreneurs (12 characters)
  The TIN must be unique and not fictitious, otherwise there will be problems when issuing a fiscal receipt.
  If an incorrect number of characters is entered in the TIN, a message will be displayed on the screen.
- Account for import statement – account for the counterparty that will generate the financial transaction for importing bank statements.
  The account Transfer to own legal entity is predefined and cannot be edited.
- Cash flow account – comments to the transaction. Used together with the account when importing statements, for counterparties. Filling in the cash flow account is not mandatory.
Change the status to Active
Save the changes

Next, create details for the previously created individual entrepreneur. To do this, go to the Entity Details tab and select New Entity Details item from the context menu.

Fill in the values of the required elements and details: