Introduction

In the r_keeper 7 system there is a concept of Visits. Visits are necessary for the operation of the Entrance Card technology, used, for example, in entertainment centers.
Upon entering, the guest receives a magnetic card, bracelet or other medium on which the guest’s orders will be registered. In this case, all guest orders will be combined into one visit. At the exit from the entertainment center, all bracelet orders will be calculated as a visit - the total for all orders. Payment for an order can also be made immediately after its creation. Then all paid orders will be visible in the open visit. 

Thus, a visit is a list of orders registered to the guest card.

Properties of the visit

To change the properties of a visit:

  1. Open the directory Settings > Options > All > Using options > Visit properties
  2. Select the desired parameter and set the appropriate value: 

    • Use Number of Guests (enumerated) — fill in the Number of Guests field when filling out the New Order form in the New Order mode

    • Use unsaved comment (enumerable) - whether an unsaved comment is required for the visit.

    • Use saved comment (enumerated) - whether a saved comment is needed for the visit.

    • Use guest type (enumerated) - whether guest types can be used in the visit. Can be used with values:

      • Mandatory property — without selecting the type of guests, you cannot create an order
      • Optional property — to create an order, you do not need to select the type of guests
      • Do not use — do not offer a field for entering guests when creating an order

    • One order per visit (boolean) — only one order per visit. More priority than the previous parameter

    • Empty visits (boolean) — it is possible to create empty visits.

The following parameters are also used to configure the operation of the entrance card:

  • Entrance Card — use card at entry — Parameters > All > Entrance Card.
    Possible values:
    • No entrance card
    • There may be guests without a card
    • All guests must have a card

In the standard mode, the One order per visit parameter is used. The Entrance card parameter regulates the rules for creating visits in the Entrance card mode and is ignored if the One order per visit parameter is enabled, since in this case the visit cannot be calculated.

  • Payment at the exit — perform visit calculation at the exit — All > Station operation parameters > Order editing > Order calculation/payment > Payment at the exit
    Maximum order amount control — All > Station operation parameters > Order editing > Restrictions > Control of the maximum order amount.

    Possible values:

    • Do not use

    • Prohibit saving the order

    • Warning only — when saving the order, the system will check the available balance on the card.

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