In StoreHouse 5, the balances of goods in departments are calculated based on documents on the movement of goods.
The goods self-cost is calculated on the basis of receipt notes. If you make changes to receipt documents, the self-cost will be automatically recalculated in accordance with the entered changes.
The goods self-cost is calculated automatically using the FIFO method.
Compared to StoreHouse 4, StoreHouse 5 has changed the scheme for calculating the cost of write-off goods.
Let us consider examples of goods movement in StoreHouse 4 and StoreHouse 5.
Let's say the goods are delivered to the main warehouse in two parts: 1 piece worth 100 rubles. and 1 piece worth 200 rubles.
When goods are written off from the main warehouse, in both versions of StoreHouse, the write-off is carried out according to FIFO: first — the 100 rubles delivery, then — the 200 rubles delivery.
In the case when the goods movement from the main warehouse to the bar is created for both deliveries at once with one document, differences appear:
- In StoreHouse 4 in a bar, an arrival is counted as one delivery of 2 pieces in the amount of 300 rubles;
- In StoreHouse 5, the order of deliveries is preserved, i.e. there will be 1 piece worth 100 rubles on the balances in the bar. and 1 piece worth 200 r.
If you write off from the bar 1 pc. goods, then in SH4 it will be a write-off of 1/2 from the first delivery and 1/2 from the second delivery.
SH5 will be debited 1 pc. from the first delivery.
The balances in the divisions are calculated at purchase prices.
Write-off of goods with the formation of a negative balance is possible. At the same time, a compensation record will be created that allows you to carry out the arrival of this product to the department. When you change incoming invoices retroactively, compensation entries are recalculated.
In the event that, as a result of the movement, the balance of goods has become equal to zero, the cost of this product in subsequent outgoing documents will be equal to the purchase price of the last receipt.
The table for entering goods can be customized as it is convenient for the user. For example, in order to control the balance of goods when creating a document (in order not to write off more goods than are available), you can display in a separate column the balance before the operation for the goods added to the document. You can also show/hide columns.
Operations that can be performed in an open document are called from the context menu or the main menu item "Document".
Any document can be assigned the status "active" or "inactive". Documents with the status "active" are involved in the turnover, calculation of cost, in the formation of reports. Documents with the status "inactive" do not participate in the calculation of the cost, in the generation of reports (the program ignores them).
The document's creation status is set to "inactive".
The status of a document can be changed by the user, if the change in status does not result in the impossibility of operations performed using the data of this document.
In the SH application, the movement and production of goods is recorded based on the following types of documents:
Purchase Invoice
Sales Invoice
Internal movement
Domestic sale
Collation statement
Equipment
Decommissioning
Recycling act
Return of goods by the buyer
Return of goods to the supplier
Write-off of goods
External documents (receipt invoice, outgoing invoice, returns of goods by the supplier and buyer), as well as Internal sales have a Payment page, which contains a list of Payment documents associated with the invoice.
Applications represent a special group of documents.
All created documents have a flag at the top of the list. This flag is set for documents for which the start of accounting for their validity within the creation date is important. Suppose an expense was written off, and a compensation entry was automatically created for the expense invoice. If you set the flag to the beginning of the list in the created incoming invoice, then the formation of a compensation record will not occur, since the receipt of goods will be taken into account before the expense is written off.
Each document type will be discussed in more detail later in this chapter.